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A || B || C || D || E || F || G || H || I || J || K || L || M || N || O || P || R || S || T || U || V || W
A
| Title |
Unit |
| Academic Action Authorization File | Student/Course Records |
| Academic Records | Student/Course Records |
| Academic Records - Correspondence/Independent Study | Student/Course Records |
| Acceptance Letters | Student/Course Records |
| Accident Report File | Personnel and Personnel/Payroll |
| Account Reconciliation File | Accounts/Controller/Bursar |
| Adjustment Form | Cashier |
| Advanced Placement Records | Student/Course Records |
| Affirmative Action/Equal Opportunity Form (Departmental or Unit copy) | Personnel |
| Affirmative Action/Equal Opportunity Form (Record copy) | Personnel/Payroll |
| Agency Fund Receipts File | Cashier |
| Agency Fund Voucher | Cashier |
| Agreement for Salary Reduction,Employee | Personnel/Payroll |
| Appeals File - Students | Student/Course Records |
| Applicant Referral Log | Personnel/Payroll |
| Applications/Awards to Construct University Buildings | Buildings/Grounds/Physical Plant |
| Applications for Admission or Readmission | Student/Course Records |
| Applications for Graduation | Student/Course Records |
| Applications for Scholarships File - Accepted | Student/Course Records |
| Applications for Scholarships File - Denied | Student/Course Records |
| Assessment Record File (Assessment of agency systems to determine Y2K compliancy) | Technology Records - Year 2000 Records |
| Audit Reports | Fiscal Records |
B
| Title |
Unit |
| Bank Statements | Accounts/Controller/Bursar and Fiscal Records |
| Bid File | Purchasing |
| Blueprints, Plans and Specifications | Buildings/Grounds/Physical Plants |
| Bond Documentation File | Accounts/Controller/Bursar |
| Bookstore Charge Slip, Faculty and Staff | Personnel/Payroll and Bookstore |
| Bookstore Daily Reports | Accounts/Controller/Bursar |
| Budget Allocations File | Fiscal Records |
| Budget Charge Forms File | Fiscal Records |
| Budget, Departmental Operating | Fiscal Records |
| Budget, Operating | Fiscal Records |
| Budget Requests, Annual or Biennial | Fiscal Records and Accounts/Controller/Bursar |
| Budget, Research Projects | Fiscal Records |
| Budget Workpapers | Fiscal Records |
| Building Inspection File | Buildings/Grounds/Physical Plants | Bureau of Labor Statistics Log and Summary of Occupational Injuries and Illnesses | Personnel/Payroll |
C
| Title |
Unit |
| Canceled Checks | Fiscal Records and Accounts/Controller/Bursar |
| Capital Construction/Building File | Buildings/Grounds/Physical Plants |
| Capital Construction Disbursements and Receipts File | Accounts/Controller/Bursar |
| Capital Construction Encumbrance File | Accounts/Controller/Bursar |
| Cash Register Detail Tapes | Accounts/Controller/Bursar |
| Cash Register Receipts | Accounts/Controller/Bursar |
| Cash Transmittal Letters | Fiscal Records and Accounts/Controller/Bursar |
| Catering Records File | Food Services |
| Change of Grade File | Student/Course Records |
| Check Registers | Accounts/Controller/Bursar |
| Check Stubs | Accounts/Controller/Bursar |
| Citation Receipt File | Campus Police |
| City Tax Reports | Personnel/Payroll |
| Class Rosters | Student/Course Records |
| Class Schedules | Student/Course Records |
| Contract Record File (For purchase of specialized Y2K services) | Technology Records - Year 2000 Records |
| Contracts, Agreements and Related Papers | Fiscal Records |
| Correspondence | Miscellaneous Records |
| Correspondence Study (Academic Records) | Student/Course Records |
| Counseling Files | Student/Course Records |
| Course Change File | Student/Course Records |
| Course Proposals - Approved | Student/Course Records |
| Course Proposals - Not Approved | Student/Course Records |
| Course Syllabuses | Student/Course Records |
| Credit By Examination File | Student/Course Records |
| Credit/No Credit Approval File | Student/Course Records |
| Curriculum and Instruction File | Student/Course Records |
D
| Title |
Unit |
| Daily Cash Distribution File | Cashier |
| Daily Reports | Bookstore |
| Deduction Listings, Faculty and Staff | Personnel/Payroll |
| Deed Files | Real Property |
| Degree Audit Records | Student/Course Records |
| Degree Statistical Reports | Student/Course Records |
| Degrees Awarded Files | Student/Course Records |
| Dental Records - Students | Student/Course Records |
| Dental Records - Adults | Medical Facilities |
| Dental Records -Children | Medical Facilities |
| Departmental Purchase Requisitions | Fiscal Records |
| Deposit Slips | Fiscal Records and Accounts/Controller/Bursar |
| Description of Available Position | Personnel/Payroll |
| Diagnostic Files | Medical Facilities |
| Disciplinary Action Documents | Student/Course Records |
| Dissertations | Miscellaneous Records |
| Documentation Checklist Files | Technology Records - Year 2000 Records |
E
| Title |
Unit |
| Earnings Records | Personnel/Payroll |
| Employee Exit Interviews | Personnel/Payroll |
| Employee Insurance File | Personnel/Payroll |
| Employee Personnel Roster | Personnel Records |
| Enrollment Statistical Reports | Student/Course Records |
| Enrollment Verifications File | Student/Course Records |
| Entrance Examination Reports | Student/Course Records |
F
| Title |
Unit |
| Federal Tax Reports | Personnel/Payroll |
| Fee Assessment Forms File | Student/Course Records |
| Final Examination Schedule | Student/Course Records |
| Financial Aid Documents | Student/Course Records |
| Financial Records, Not Subject to Audit | Fiscal Records |
| First Report of Injury or Illness File | Personnel Record and Personnel/Payroll |
| Fiscal Records (Expenditures for equipment, supplies & travel) | Technology Records - Year 2000 Records |
| Foreign Student File | Student/Course Records |
G
| Title |
Unit |
| Grade Information File | Student/Course Records |
| Grade Sheets | Student/Course Records |
| Grade Statistical Report | Student/Course Records |
| Graduation Lists | Student/Course Records |
| Grant Proposal File - Funded | Sponsored Programs |
| Grant Proposal File - Not Funded | Sponsored Programs |
H
| Title |
Unit |
| Health & Fitness Record | Student/Course Records |
I
| Title |
Unit |
| Imprest Cash Listings | Fiscal Records |
| Imprest Cash Reconciliation Statements | Fiscal Records |
| Imprest Cash, Summary of Disbursements/Requests for Reimbursements | Fiscal Records |
| Imprest Cash Vouchers | Fiscal Records |
| Incident Report | Campus Police |
| Insurance File, Buildings and Equipment | Buildings/Grounds/Physical Plant |
| Interaccount Bills | Fiscal Records and Accounts/Controller/Bursar |
| Interim Affirmative Action Report (C) | Personnel/Payroll |
| Interlibrary Loans | Miscellaneous Records |
| Internships - Student Learning Contract File | Student Records |
| Inventory File of State Owned Vehicles | Buildings/Grounds/Physical Plant |
| Inventory File, Vehicle | Fiscal Records |
| Inventory Forms/Lists | Fiscal Records |
| Inventory Return File | Bookstore |
| Investigative File | Campus Police |
| Invoices | Fiscal Records and Accounts/Controller/Bursar |
J
| Title |
Unit |
| Job Classification File | Personnel/Payroll |
| Job Description File | Personnel Records and Personnel/Payroll |
| Justification of Waiver Request File | Personnel/Payroll |
K
| Title |
Unit |
| Kentucky State Agency/University Cooperative Publications | Miscellaneous Records |
L
| Title |
Unit |
| Lease Agreement File | Accounts/Controller/Bursar |
| Leases | Fiscal Records |
| Leave Accrual Reports | Personnel/Payroll |
| Leave Request Form | Personnel Records |
| Ledgers/Journals | Accounts/Controller/Bursar |
| Legislative File | Miscellaneous Records |
M
| Title |
Unit |
| Maintenance File | Buildings/Grounds/Physical Plant |
| Manuals, Operating | Miscellaneous Records |
| Medical Records | Student/Course Records |
| Minutes | Miscellaneous Records |
N
| Title |
Unit |
| Name Change Authorization File | Student/Course Records |
| Newspaper Clipping File | Miscellaneous Records |
| Non-Injury Accident Report | Personnel/Payroll |
| Notification of Personnel Action File | Personnel Records |
O
| Title |
Unit |
| Official Receipt | Cashier |
| Orders, Purchase and Related Documents | Fiscal Records and Purchasing |
| Orders, Work | Fiscal Records |
P
| Parking Permit File | Campus Police |
| Pass/Fail Request File | Student/Course Records |
| Patient Files (Emergency Psychiatric Services) | Medical Facilities |
| Payroll File, Hourly Employees | Buildings/Grounds/Physical Plant |
| Payroll Source Document File | Personnel/Payroll |
| Payroll Vouchers | Personnel/Payroll |
| Performance Evaluations | Personnel/Payroll |
| Personnel Action Notifications | Personnel Records |
| Personnel Applications and Resumes | Personnel Records |
| Personnel File, Master | Personnel/Payroll |
| Personnel Policies and Procedures | Personnel Records and Personnel/Payroll |
| Personnel Records | Personnel Records |
| Personnel Records - Students | Student/Course Records |
| Photocopy Machine User Documentation | Fiscal Records |
| Photographic File | Miscellaneous Records |
| Placement Scores | Student/Course Records |
| Policy/Procedure File | Campus Police |
| Position Control Form | Personnel/Payroll |
| Preferred Candidate Identified Form (C) | Personnel/Payroll |
| Press Releases | Miscellaneous Records |
| Project Management Records Closed | Technology Records - Year 2000 Records |
| Property Appraisal File | Real Property |
| Property Files | Real Property |
| Publications | Miscellaneous Records |
| Purchase Requisitions | Fiscal Records |
R
| Title |
Unit |
| Racial/Ethnic/Gender Statistical Reports | Miscellaneous Records |
| Readmission File - (Individuals who do not enter whether accepted or rejected) | Student/Course Records |
| Receiving/Shipping Reports | Purchasing |
| Reconciliation Documents | Accounts/Controller/Bursar |
| Recruitment Materials - (For a specific term) | Student/Course Records |
| Reference/Informational Materials | Miscellaneous Records |
| Refund Authorizations | Accounts/Controller/Bursar |
| Registration Forms | Student/Course Records |
| Reimbursement Forms File | Accounts/Controller/Bursar |
| Report of Sales Tax - Monthly | Accounts/Controller/Bursar |
| Reports, Annual or Summary | Miscellaneous Records |
| Reports - Annual Financial | Fiscal Records |
| Reports - Annual or Summary | Miscellaneous Records |
| Reports - Audit | Fiscal Records |
| Reports - Periodic Activity | Miscellaneous Records |
| Reports - Receiving | Fiscal Records |
| Reports/Special Studies | Miscellaneous Records |
| Request and Authorization for Refund | Cashier |
| Request for Authorization of Honorarium | Cashier |
| Request for Payroll Refund File | Personnel/Payroll |
| Request for Tuition Waiver File | Personnel/Payroll |
| Request to Interview Candidate (Departmental or Unit copy) | Personnel |
| Request to Interview Candidate (Record copy) | Personnel/Payroll |
| Requests/Disclosures of Personally Identifiable Information File | Student/Course Records |
| Requisitions | Purchasing |
| Requisitions - Central Stores | Fiscal Records |
| Requisitions - Purchase | Fiscal Records |
| Requisitions for Forms | Fiscal Records |
| Requisitions for Supplies | Fiscal Records |
| Requisitions - Telephone | Fiscal Records |
| Research Files - Animal Subjects | Sponsored Programs |
| Research Files - Human Subjects | Sponsored Programs |
| Research Projects/Studies | Miscellaneous Records |
| Residency Classification Forms File | Student/Course Records |
| Retirement Reports | Personnel/Payroll |
| Returned Check Notice | Cashier |
S
| Title |
Unit |
| Salary Distribution File | Personnel Records |
| Salary Distribution File - Duplicate | Accounts/Controller/Bursar |
| Scholarship Applications - Accepted | Student/Course Records |
| Scholarship Applications - Declined | Student/Course Records |
| Search Committee Form | Personnel/Payroll |
| Shift Change File | Campus Police |
| Social Security Certification File | Student/Course Records |
| Social Security Reports | Personnel/Payroll |
| Special Book Order File | Bookstore |
| Speeches/Papers | Miscellaneous Records |
| Stock Status List | Central Stores |
| Student Charge File | Bookstore |
| Student Class Schedules | Student/Course Records |
| Student Credential File | Student/Course Records |
| Student Dental Records | Student/Course Records |
| Student Disability Records | Student/Course Records |
| Student File - (Active) - (College or department copy) | Student/Course Records |
| Student File - (Inactive) - (College or department copy) | Student/Course Records |
| Student File - (Masters Degree Program) - (Declined and Denied) | Student/Course Records |
| Student Government Files | Student/Course Records |
| Student Learning Contact File | Student/Course Records |
| Student Loan Documentation File | Financial Aid |
| Student Personnel Records | Student/Course Records |
| Student Requests for Nondisclosure of Directory Information File - (that University not provide access to directory information) | Student/Course Records |
| Student Waivers for Rights of Access to See Letters of Recommendation for Admission File | Student/Course Records |
| Student Worker Time Sheets | Student/Course Records |
| Student's Written Consent for Records Disclosure File | Student/Course Records |
| Subsidiary Accounts File | Accounts/Controller/Bursar |
| Summary of Affirmative Action Process | Personnel/Payroll |
| Supply Requisitions | Fiscal Records |
| Surplus Property File | Purchasing |
| Syllabuses - Course | Student/Course Records |
| Systems Record File (Documents process involved to achieve & verify Y2K readiness) | Technology Records - Year 2000 Records |
T
| Title |
Unit |
| Teacher Certifications File | Student/Course Records |
| Telephone Bills/Printouts of Charges | Purchasing |
| Telephone Listing of Charges | Fiscal Records |
| Tenure/Track Applications - Not Accepted | Personnel/Payroll |
| Tenure/Track Applications - Not Accepted - (Departmental copy) | Personnel Records |
| Test Scores - (Enrolled Students) | Student/Course Records |
| Textbook Information File | Bookstore |
| Textbook Order Requisition File | Bookstore |
| Theses | Miscellaneous Records |
| Time and Attendance Report | Personnel Records |
| Time and Attendance Reports | Personnel/Payroll |
| Time Cards | Buildings/Grounds/Physical Plant |
| Time Sheets - Student Workers | Student/Course Records |
| Total Daily Receipts File | Bookstore |
| Traffic Ticket File | Campus Police |
| Transcript Request File - (Student) | Student/Course Records |
| Transcripts - (Enrolled Students) - (Copies from other high schools/colleges) | Student/Course Records |
| Transcripts - (Individuals who do not enter whether accepted or rejected) - (Copies from other high schools/colleges) | Student/Course Records |
| Transfer Credit Evaluations | Student/Course Records |
| Travel Authorizations | Fiscal Records |
| Travel Requests - In State and Out of State | Accounts/Controller/Bursar |
| Travel Requests - In-State or Out-of-State | Fiscal Records |
| Travel Vouchers | Fiscal Records |
| Tuition and Fee Change File | Student/Course Records |
U
| Title |
Unit |
| Uniform Accident Report | Campus Police |
| Uniform Citation | Campus Police |
| Uniform Offense Report | Campus Police |
V
| Title |
Unit |
| Vacant Faculty Position Retention Form | Personnel/Payroll |
| Vacancy Reporting Form | Personnel Records |
| Vacancy Reporting Form | Personnel/Payroll |
| Vehicle Inventory File | Purchasing |
| Vehicle Maintenance File | Purchasing |
| Vehicle Usage Schedule | Campus Police |
| Vendor Lists | Purchasing |
| Veteran's Administration Certification File | Student/Course Records |
| Videotape File | Miscellaneous Records |
| Vouchers | Fiscal Records |
| Vouchers - (Journal, Travel, Pay-In, all types) | Accounts/Controller/Bursar |
Go to top
W
| Title |
Unit |
| W 4/K 4 File - (Students) | Personnel/Payroll |
| Warehouse Inventory File | Food Services |
| Withdrawal Authorization File | Student/Course Records |
| Withdrawal Request File - Agency Funds | Accounts/Controller/Bursar |
| Work Orders | Buildings/Grounds/Physical Plant |
| Work Schedules | Food Services |
| Work Schedules | Campus Police |
| Work Study Files | Student/Course Records |
| Workers' Claims (Compensation) File - Duplicate | Personnel/Payroll |
| Site Index | Site Map | Suggestion Box |