WKU Records Management Program

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Destroying Records

Records with a disposition of "destroy" may be destroyed in the office of origin after the prescribed number of years or a set of conditions has been met. A Records Destruction Reporting Form should be filed with the University Archivist BEFORE the destruction takes place. This form acts as a safety measure so that no records are destroyed ahead of schedule. Neither should records be destroyed while a unit is being audited. The form also provides proof that the unit is complying with the General Records Schedule and shows what records have been destroyed. Records should not be destroyed without approval from the University Archivist.

lease check the records that you want to destroy against the General Records Schedule in order to fill in the form. Contact the University Archivist if you can not find the type of records you are destroying in the General Records Schedule. No unscheduled records should be destroyed. The form is constructed to allow reporting of up to four series at one time. Please make sure that for each series reported the entire section is filled in.

For a list of the permanent records which should be sent to University Archives in the Kentucky Building, refer to the Permanent Records Series Numbers.

If you have questions, do not hesitate to email the University Archives or phone 745-4793 / 745-5830.

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URL: http://www.wku.edu/Library/dlsc/archives.htm