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Choose
a specific unit model from the list below or use the model
index.
Accounts/Controller/Bursar || Bookstore || Buildings/Grounds/Physical Plant || Campus Police || Cashier || Central Stores || Financial Aid || Fiscal Records || Food Services || Medical Facilities || Miscellaneous Records || Personnel Records || Personnel/Payroll || Purchasing || Real Property || Sponsored Programs || Student/Course Records || Technology Records-Year 2000 Records
Accounts/Controller/Bursar || Bookstore || Buildings/Grounds/Physical Plant || Campus Police || Cashier || Central Stores || Financial Aid || Fiscal Records || Food Services || Medical Facilities || Miscellaneous Records || Personnel Records || Personnel/Payroll || Purchasing || Real Property || Sponsored Programs || Student/Course Records || Technology Records-Year 2000 Records
State
Archives and Records Commission
Public Records Division
Kentucky Department for Libraries and Archives
IND=Indefinite V=Vital Record P=Permanent C=Confidential Record
| Series Number | Title | |
Disposition |
| U0600 | Accident Report File - (Original) | |
Destroy |
| U0601 | Agreement for Salary Reduction (Employee)(C) | |
Destroy after audit |
| U0602 | Applicant Referral Log | |
Destroy |
| U0603 | Bookstore Charge Slip | |
Destroy after audit |
| U0604 | Bureau of Labor Statistics Log and Summary of Occupational Injuries and Illnesses | |
Destroy |
| U0605 | City Tax Reports | |
Destroy after audit |
| U0606 | Deduction Listings | |
Destroy |
| U0607 | Earnings Records | |
Destroy |
| U0608 | Earnings Records - Students | |
Destroy thirty years after graduation or last date of attendance |
| U0609 | Employee Exit Interviews | |
Destroy five years after termination of employment with the University |
| U0610 | Employee Insurance File | |
Maintain current file. Destroy balance when obsolete |
| U0611 | Federal Tax Reports | |
Destroy after audit |
| U0612 | First Report of Injury or Illness File | |
Destroy files which do not result in a claim three years after report date. Those which result in a claim should be transferred to Series U0630, Workers' Claims (Compensation) File |
| U0613 | Job Classification File | |
Retain in Creating Unit |
| U0614 | Job Description File | |
Retain in Creating Unit |
| U0615 | Leave Accrual Reports | |
Destroy five years after termination of employment with the University |
| U0616 | Non-Injury Accident Report | |
Destroy |
| U0617 | Payroll Source Document File(V)(C) | |
Destroy |
| U0618 | Payroll Vouchers | |
Destroy after audit |
| U0619 | Performance Evaluations(C) | |
Destroy five years after termination of employment with the University |
| U0620 | Personnel File (Master) - (Faculty and Staff)(V)(C) | |
Transfer to Human Resources upon termination of employment or retain in the Unit |
| U0621 | Personnel Policies and Procedures - (Original) | |
Retain one copy of each revision in the Unit. Destroy excess copies at time of reissue |
| U0622 | Request for Payroll Refund File | |
Destroy after audit |
| U0623 | Request for Tuition Waiver File | |
Destroy after audit |
| U0624 | Retirement Reports | |
Retain in Creating Unit |
| U0625 | Salary Distribution File - Duplicate | |
Destroy |
| U0626 | Social Security Reports | |
Destroy after audit |
| U0627 | Tenure/Track Applications - Not Accepted(C) | |
Destroy. NOTE: If complaint is filed, series must be retained until final disposition |
| U0628 | Time and Attendance Reports | |
Destroy after audit |
| U0629 | Vacancy Reporting Form | |
Destroy three years after vacancy is filled |
| U0630 | W 4/K 4 File - (Students) | |
Destroy five years after graduation or last date of attendance |
| U0631 | Workers' Claims (Compensation) File - Duplicate | |
Destroy three years after case closure |
| U0632 | Vacant Faculty Position Retention Form | 2 |
Destroy after position is approved, filled or denied, and audit |
| U0633 | Position Control Form | 4 |
Destroy after audit. NOTE: Destroy unit copies when superseded |
| U0634 | Description of Available Position | Ind. |
Destroy five years after inactivation of position and audit |
| U0635 | Affirmative Action/Equal Opportunity (Record Copy)(C) | 3 |
Destroy |
| U0636 | Justification of Waiver Request File | Ind. |
Destroy three years after position is filled |
| U0637 | Search Committee Form | Ind. |
Destroy three years after search is concluded |
| U0638 | Request to Interview Candidate (Record Copy) | 3 |
Destroy |
| U0639 | Interim Affirmative Action Report (C) | Ind. |
Destroy three years after search is concluded |
| U0640 | Summary of Affirmative Action Process | Ind. |
Destroy three years after search is concluded |
| U0641 | Preferred Candidate Identified Form (C) | Ind. |
Destroy three years after search is concluded |
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