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		Permanent Records as Identified in the General Records Schedule The disposition instruction on the majority of these records is Transfer to University Archives after administrative use has ceased. Additional or alternate dispositions will be listed below. Please contact the University Archivist prior to transferring records to University Archives in the Kentucky Building. Transfer Instructions General Records Schedule Historic Records not on General Records Schedule Series Title Series No. Disposition Academic Records of High School Division, Correspondence Study U0467 Retain in Correspondence Studies Academic Records (Student's Master or Official File) U0401 Retain in Registrar's Office Audit Reports U0229 Transfer to UA and retain in creating unit Blueprints, Plans & Specifications for Buildings, Grounds & Landscapes U0701 Transfer to UA Bond Documentation U0802 Transfer to UA Budget, University Operating U0203 Transfer to UA Capital Construction / Building U0703 Transfer to UA Capital Construction Disbursements & Receipts U0806 Retain in Creating Unit Change of Grade for Students U0409 Retain in Registrar's Office Class Schedule Bulletin U0412 Transfer to UA Correspondence (Official) U0100 Transfer to UA Correspondence Study Academic Records - High School Division U0467 Transfer to UA Course Syllabi U0415 Permanent Copy in Academic Council Minutes. Syllabi for individual courses can be destroyed when obsolete under U0418 Curriculum & Instruction Deeds / Property Acquired U1600 Transfer to UA Deeds / Property Sold U1601 Transfer to UA Degree Statistical Reports U0420 Transfer to UA Dissertations U0118 Transfer to UA Enrollment Statistical Reports U0423 Transfer to UA Grade Sheets / Class Lists U0432 Retain in Registrar's Office Grade Statistical Reports U0433 Transfer to UA Graduation Lists U0435 Transfer to UA Job Classifications U0613 Retain in Human Resources Job Descriptions U0614 Retain in Human Resources Kentucky State Agency / Universtiy Cooperative Publications U0117 Transfer to UA, retain copy in creating unit and transfer 3 copies to KDLA Ledgers / Journals U0817 Transfer to UA Manuals, Operating U0103 Transfer to UA and retain copy in creating unit Minutes of Policy-Making Bodies e.g. Board of Regents, University Senate, Student Government Association, etc. U0104 Transfer to UA and retain copy in creating unit Minutes, Tapes / Notes U0105 Transfer to UA Personnel File U0620 Transfer to UA or Retain in Human Resources Personnel Policies & Procedures U0621 Retain in Human Resources Photographs U0107 Transfer to UA Plans, Blueprints & Specifications for Buildings, Grounds & Landscapes U0701 Transfer to UA Police Policy & Procedures U1304 Retain in University Police Department Press Releases U0108 Transfer to UA Property Files U1603 Transfer to UA Publications of the University U0109 Transfer 2 copies to UA and retain copy in creating unit Racial/Ethnic/Gender Statistical Reports U0110 Transfer to UA Reports, Annual or Summary U0112 Transfer to UA and retain copy in creating unit Reports, Annual Financial U0230 Transfer to UA Reports, Special Studies U0114 Transfer to UA Research Projects & Studies, Final Report U0115 Transfer to UA Retirement Reports U0624 Retain in creating unit Speeches or Papers Presented on Behalf of WKU U0116 Transfer to UA and retain copy in creating unit Student Academic Record U0401 Retain in Registrar's Office Student Government Association U0452 Transfer to UA Theses U0118 Transfer to UA Videotapes U0119 Transfer to UA Go to top Historic Records not listed on General Records Schedule The University Archives also accepts historic records and memorabilia that are not listed on the General Records Schedule. A brief list is provided here. Records, memorabilia, postcards and photographs of and relating to Western Kentucky's founding institutions: Bowling Green Business College & Literary Institute Bowling Green Business College College High School Glasgow Normal Institute Glasgow Normal School Ogden College Pleasant J. Potter College Rural Training School Southern Normal School & Bowling Green Business College Training School University High School Selected personal papers and photographs of faculty, staff and alumni of Western Kentucky and any of its founding institutions. Records, memorabilia, postcards and photographs from student organizations including fraternities, sororities, campus ministries and alumni groups. Go to top
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