| Series
Number |
Title |
Retention (Years) |
Disposition |
| U0100 |
Correspondence
- Official(V) |
P
|
Transfer
to the University Archives after administrative use has ceased |
| U0101 |
Correspondence
- General |
Ind.
|
Retain
no longer than two years |
| U0102 |
Legislative
File |
5
|
Destroy |
| U0103 |
Manuals,
Operating - (Which document university activities, functions) |
P
|
Retain
one copy of each manual permanently. Destroy excess copies when no
longer needed |
| U0104 |
Minutes(V) |
P
|
Transfer
one copy to the University Archives. Retain one copy in the Creating
Unit. Destroy excess copies when no longer useful |
| U0105 |
Minutes
- Tapes or Stenographic Notes |
P
|
Transfer
to the University Archives after minutes have been created and approved
by appropriate authority |
| U0106 |
Newspaper
Clipping File |
Ind.
|
Destroy
when no longer useful |
| U0107 |
Photographic
File |
P
|
Transfer
to the University Archives |
| U0108 |
Press
Releases |
P
|
Retain
one copy of each release in the University Archives. Destroy excess
copies when no longer useful |
| U0109 |
Publications |
P
|
Transfer
one copy of each publication to the University Archives. Retain one
copy in the Creating Unit. Destroy excess copies when no longer useful |
| U0110 |
Racial/Ethnic/Gender
Statistical Reports |
P
|
Transfer
one copy of each report to the University Archives. Destroy excess
copies when no longer needed administratively |
| U0111 |
Reference/Informational
Materials |
Ind.
|
Destroy
when no longer useful |
| U0112 |
Reports
- Annual or Summary |
P
|
Transfer
one copy to the University Archives. Retain one copy in the Creating
Unit. Destroy excess copies when no longer useful |
| U0113 |
Reports
- Periodic Activity |
Ind.
|
Destroy
when Annual or Summary Reports are accepted, and when no longer useful
to the Creating Unit. NOTE: Retain if Annual or Summary reports are
not created |
| U0114 |
Reports/Special
Studies |
P
|
Transfer
one copy to the University Archives. Destroy excess copies when no
longer needed administratively |
| U0115 |
Research
Projects - Final Report(C) |
P
|
Transfer
one copy to the University Archives. Retain one copy in the Creating
Unit. Destroy excess copies when no longer useful |
| U0116 |
Speeches/Papers |
P
|
Transfer
one copy to the University Archives. Retain one copy in the Creating
Unit. Destroy excess copies when no longer useful |
| U0117 |
Kentucky
State Agency/University Cooperative Publications |
P
|
Forward
three copies to the Publications Section of KDLA's Public Records
Division when issued. Transfer one copy to the University Archives
for permanent retention. Retain one copy in the creating unit. Destroy
excess copies when no longer useful |
| U0118 |
Theses/Dissertations |
P
|
Transfer
one copy to the University Archives. Destroy excess copies when no
longer needed administratively |
| U0119 |
Videotape
File |
P
|
Transfer
master to the University Archives. Destroy excess copies when no longer
needed administratively, or erase and reuse |
| U0120 |
Research
Data(V)(C) |
Ind.
|
Destroy
five years after publication of final report and audit, except where
funding agency's retention requirements are longer |
| U0121 |
Interlibrary
Loan Request File |
3
|
Destroy |
