Records Retention Schedule:
State University Model -- Introduction

All of us, whatever our daily work may be, need good records to do our jobs. As employees of publicly funded institutions, we have a special responsibility under Kentucky law to see that information which we create and maintain - public records, as defined by statute - whether in paper, electronic or other formats, is organized and accessible for use. Information in our records may serve a variety of needs, and how long records are kept depends on their value, whether legal, fiscal, administrative, or historical. For records with permanent value, special steps need to be taken to ensure their protection, availability and preservation. For those not needed permanently, systematic provision also needs to be made. Some records may be destroyed at an approved time right in our offices, when their use and value have expired. Others may be moved to off site locations for temporary storage and subsequent destruction.