| Series
Number |
Title |
Retention (Years) |
Disposition |
| U0200 |
Budget
Allocations File |
5
|
Destroy
|
| U0201 |
Budget
Change Forms File |
2
|
Destroy |
| U0202 |
Budget
- Departmental Operating |
5
|
Destroy |
| U0203 |
Budget
- University Operating(V) |
P
|
Retain
one copy in the University Archives |
| U0204 |
Budget
Requests - Annual or Biennial - Departmental Copy |
2
|
Destroy |
| U0205 |
Budget
- Research Projects |
5
|
Destroy |
| U0206 |
Cash
Transmittal Letters |
1
|
Destroy |
| U0207 |
Contracts,
Agreements and Related Papers - Departmental Copy |
Ind.
|
Destroy
three years after expiration or termination |
| U0208 |
Contracts,
Agreements and Related Papers |
Ind.
|
Destroy
three years after expiration or termination, and audit |
| U0209 |
Imprest
Cash - Bank Statements |
3
|
Destroy
after audit |
| U0210 |
Imprest
Cash - Canceled Checks |
3
|
Destroy
after audit |
| U0211 |
Imprest
Cash - Deposit Slips |
3
|
Destroy
after audit |
| U0212 |
Imprest
Cash Listings |
3
|
Destroy
after audit |
| U0213 |
Imprest
Cash - Reconciliation Statements |
3
|
Destroy
after audit |
| U0214 |
Imprest
Cash - Summary of Disbursements/Requests for Reimbursements |
3
|
Destroy
after audit |
| U0215 |
Imprest
Cash Vouchers |
3
|
Destroy
after audit |
| U0216 |
Interaccount
Bills - (Departmental copy) |
3
|
Destroy
|
| U0217 |
Inventory
Forms/Lists |
Ind.
|
Destroy
after disposal of equipment |
| U0218 |
Inventory
File - Vehicle |
Ind.
|
Destroy
after disposing of vehicle |
| U0219 |
Invoices |
3
|
Destroy |
| U0220 |
Leases
- Departmental Copy |
Ind.
|
Destroy
three years after termination or expiration |
| U0221 |
Orders
- Purchase and Related Documents - Departmental Copy |
3
|
Destroy |
| U0222 |
Orders
- Work |
Ind.
|
Destroy
when maintenance approved and completed |
| U0223 |
Photocopy
Machine User Documentation |
1
|
Destroy |
| U0224 |
Requisitions
- Central Stores |
3
|
Destroy |
| U0225 |
Requisitions
for Forms |
3
|
Destroy |
| U0226 |
Requisitions
- Purchase |
3
|
Destroy |
| U0227 |
Requisitions
for Supplies |
2
|
Destroy |
| U0228 |
Requisitions
- Telephone(V) |
1
|
Destroy |
| U0229 |
Reports
- Audit(V) |
P
|
Transfer
one copy to the University Archives. Retain one copy in the Business
or Accounting Office. Destroy excess copies when no longer useful |
| U0230 |
Reports
- Annual Financial(V) |
P
|
Transfer
one copy to the University Archives. Destroy excess copies when no
longer useful |
| U0231 |
Reports
- Receiving |
1
|
Destroy |
| U0232 |
Telephone
Listing of Charges |
Ind.
|
Destroy
when obsolete |
| U0233 |
Travel
Authorizations |
3
|
Destroy |
| U0234 |
Travel
Requests - In-State or Out-of-State |
3
|
Destroy |
| U0235 |
Travel
Vouchers |
3
|
Destroy |
| U0236 |
Vouchers |
3
|
Destroy |
| U0237 |
Financial
Records |
2
|
Destroy |
| U0238 |
Budget
Workpapers |
5
|
Destroy
|
