The regularly scheduled meeting of the Bowling Green - Warren County Bicentennial Commission held in the offices of Planning & Zoning, 1141 State Street, Bowling Green, Warren County, Kentucky, on Thursday, December 5, 1986, at 4:00 p.m.

Commissioners Present:
Mike Reynolds, Co-chair, Laura Harper Lee, Co-chair, Don Stringer, Earlene Chelf, Tommy Adams, Danny Whittle, Herbert Oldham, Ray B. Buckberry, Jr., Dr. Jerry Martin, Gary P. West

Also Present:
Stan Reagan, James A. Dale, Jr., Scribe

MS. HARPER LEE: Let's go ahead and get started.

MR. ADAMS: Motion to approve the minutes.

MR. OLDHAM: Second.

MR. ADAMS: I'm passing out the treasurer's reporter. It reflects all income and expenses as of today's date. One change I made, I've decided for special events like the Birthday Bash, Mock Legislation, I'm going to have an income category and expense category. Then when we get through with the Birthday Bash, I'll give you one printout to show the total income and expenses for that event. But on my report I'm just going to lump it all together.

So we had some money posted for the Birthday Bash on the previous statement. I moved it down into the Birthday Bash category.

Then I've only written four checks since the last report. We reimbursed Julie for some gas expense going to land Between the Lakes, some poster board we got from Kelly Printing, then promos we had printed with the bicentennial logo on them.

As far as income from the Birthday Bash, we have not received any of the money from the three corporate sponsors. I think Julie told me she does have the money from National City Bank. So the $4,285 is just donations and ticket purchases. Anybody have any questions?

MS. HARPER LEE: Motion to approve the treasurer's report?

MR. OLDHAM: So move.

MS. CHELF: Second.

ACTION: (Unanimously passed.)

DR. MARTIN: There's one correction in the minutes on page six. The addressing envelopes for the "invocation" instead of "invitation".

MS. HARPER LEE: Program committees, Research and Resources.

DR. MARTIN: Everything is going pretty smoothly, I think. There's a lot of people who claim they're working, gathering data. The only area I can't find anyone that's willing to commit to is the category of industry and business in Warren County and how it's developed over the years. If you all know someone please, tell me.

MS. CHELF: I received a call last night from someone, and they recommended Joe Hayes. He is really with our Kentucky Library Museum. I haven't talked with him personally, but he wants to become involved. He might be able to help you with that.

DR. MARTIN: Give me his name and address and phone number.

MS. CHELF: I need to talk with him to make sure that's what he wants to do.

DR. MARTIN: I've tried a number. They're all willing to think about it, but then they're not willing to try to come up with some overview of the development of industry and business in Warren County which aren't easy topics.

MR. WHITTLE: Have you talked with anyone with the Chamber of Commerce? Don't they have a committee section down there or committee structure?

DR. MARTIN: They probably do. But just because they haven't doesn't mean somebody is going to want to do that particular topic.

MR. REYNOLDS: Jerry, I heard you and Don earlier mentioning that photography on the Christmas parade. Do you all have a pretty good layout of either what you all want to do or how that will come about? Anybody on your committee ask for any certain, what we want or what we need? I know Don earlier had a question.

Is there something specific that we would want to come out of that with in the way of shots or whatever whatever it may be or something that's historical or something that we would put in the time capsule?

DR. MARTIN: That's why I've asked two or three times before. What are we going to do with this when it's all voer? Because what you do with it sort of determines what you wnat to document.

If you're not going to do anything with it, there's no point in talking any pictures. The Daily News will take a few. And so no point in having a stack of pictures if you're not going to do anything with them.

Yet if you're going to publish something and you don't have any pictures, then you have a problem. I'm not really sure what idea you would be shooting for except to document the float as it went by or someone on the grand stand or whatever.

But it seems to me like what you want would be determined by what you're going to do with it.

MR. REYNOLDS: 200 Years of Christmas or something that at least the main floats that either have already been predesignated as winners or those that you think might be if they haven't already.

MR. WHITTLE: Being a Bicentennial or rendering of 200 Years of Christmas or something like that and our float.

DR. MARTIN: Pictures will be made.

MR. STRINGER: But the question is: Is there something specific?

MS. CHELF: Entries that might jump out at you. This is really spectacular. This is neat, different, wonderful. I think Jerry made a good point about maybe capturing some of the audience, people along the route. So I think just the whole flavor of the parade would be good.

MS. HARPER LEE: I don't think we want a shot of every entry. We would want a representation and I think since it is the Bicentennial the ones that mention 200 years of something and Tommy's football team.

MR. STRINGER: We would definitely want our own float.

DR. MARTIN: I'll be making rounds, on call Saturday at the hospital. If I get tied up, I plan to take some, too. You really can't depend on me a hundred percent.

MR. REYNOLDS: Is Ray Buckberry the guest commentator for the television?

DR. MARTIN: We certainly want his picture.

MS. HARPER LEE: Who is the parade grand marshal or whatever? They usually have someone designated for that. We want to make sure we get that.

MR. WEST: Do we know how many from our group is going to be there?

MR. STRINGER: We will be down at the county road department for a while if you wnat to come and watch some things there, maybe the last minutes.

MS. HARPER LEE: Funding & Finance. Did Eddie give anybody a report? Promotion & Publicity. What about Charlie? Do you have it?

MR. REAGAN: We had our meeting yesterday. We were brought a proposal from Channel 13. They would like to do Bicentennial Moments and attached sponsorship to that. Their idea is to take the historical markers that we see on the highways and build a series around that and get sponsors for that. We gave our blessing to that.

One thing we wanted to bring out for discussion is to see what your thinking was on it. They could go either way with this as far as the Bicentennial logo goes. They couldd go without it and keep all the money from the sponsorship. Or if they want to use the logo I thin we passed a resolution that 20 percent of that would go back to the Commission.

Would you all want to maintain that with the news media or promotion's sake of it? Or would you want to make to maybe trade that out for any kind of in-kind service? Open for discussion.

MR. WEST: What was the recommendation of the committee?

MR. REAGAN: The committee recommended to go ahead with the moments and refer it to you all as far as discussion of any 20 percent deal.

MR. STRINGER: I'm going to abstain.

MR. WEST: I think the publicity override of 20 percent in a situation like this.

MR. WHITTLE: It would be a little difficult to calculate 20 percent of the profit on the spot.

MR. WEST: It's well worth 20 percent to shoot those.

MR. WEST: If there's anyway we can arrange it, I'd like to get all of those segments condensed into one that we might be able to use at the Tourism Commission and things that we do in the future; to have those if that could be worked out.

MR. REAGAN: They could make hard copies and make them available for classroom use.

MS. HARPER LEE: Could we have a motion about the 20 percent being waived?

MR. WEST: So made.

DR. MARTIN: Second.

ACTION: (Unanimously passed).

MR. REAGAN: The other item that was brought up, we also decided that our next meeting will be the first Wednesday after the new year. That will be at three o'clock. We are going to have a news conference to review the web page for the public. We've tentatively set that for the 9th of January.

MR. STRINGER: If I might, Stan, what has the newspaper agreed to do as far as support of the Bicentennial celebration?

MR. REAGAN: David said that this summer they had someone to do some research on some articles and they want to drop those in from time to time. But as far as any kind of regular feature, they haven't said that they going to do anything like that, like a Today In History or anything like that. But general features, dropping those in, cover the events.

David said that he would, if we researched the releases about the Bicentennial snippet; that he would be glad to consider these for publication.

MR. STRINGER: Would it be appropriate to consider something of that sort for the editorial page?

MR. REAGAN: That would be great.

MR. STRINGER: Charlie or whoever writing a letter promoting the kickoff events.

MR. REYNOLDS: Do you want to let her show us that web page?

MS. CINDY ETKIN: We're going to project on this wall. The color doesn't show up real well in this projection panel. The Bowling Green Warren County Bicentennial Celebration banner is a green marble-like texture. The logo is there and then the information gleaned from the entry from the logo.

That is actually a dark green strip down the left side here and with the clean background. This will be consistent through all the pages.

As we go down to the bottom we've got marble buttons that match the top banner. That will be consistent throughout all the pages so that you can maneuver through the web site going back to all of these different places.

All the subsequent pages will have a small version of the logo. Again the clean background. If you all want to put the minutes of your meeting here, you could do that as well. I'll be glad to put them up if you'd like.

You see the navigation buttons on the bottom. They're the same as the other pages. Again you see the smaller version of the logo that will take you back to the main page.

Calendar of Events. I've got a December calendar up. Everything that I knew about is on there, and I was given something yesterday which I will add. Moving down to Place to Call for More Information. Again the consistency of the buttons.

MR. WHITTLE: Cindy, will it be, we have a Next button or something that will go to February, January or --

MS. ETKIN: Yes, yes. December is the only one I've created so far that will be up. We've been talking a little bit about the Bicentennial Moments. We talked about having an archive of the moments on the web page. There's a space for that.

Chris actually gave me a couple yesterday afternoon that I will add. These may be a different set of Bicentennial Moments. I don't know.

MR. WHITTLE: Those TV minutes could possible be a Quick Time movie.

MS. ETKIN: Great idea.

MR. WHITTLE: Do you have the hardware necessary to go from tape to--

MS. ETKIN: Jerry Barnaby does.

MR. WHITTLE: A Quick Time movie that you see on the net, on the web page.

MR. STRINGER: What kind of search would pull this up? Would, for example, Kentucky pull it up?

MS. ETKIN: When you submit something to search engines like all the events or whatever you have to submit your site to be indexed. I can submit it and index it however you all like. I can put a string of key words in there. I can put a description of whatever is on the first page.

MR. WHITTLE: Bicentennial, Kentucky, Bowling Green, Warren County.

MS. ETKIN: Right. If you notice up here at the top Bowling Green Warren County. This is the title and actually the full title then is the colin, then history and a colin, calendar of events, whatever. So any search engine that indexes a title of a site will pull it up.

MR. BUCKBERRY: Put the search engine on Bicentennial and it gets Miami.

MS. ETKIN: It would just be matter of selecting the indexing sources to submit the page to. There are places out there now that will pick up 200 sites at a time. We can do something like that as well.

We're talking a little bit about the history industry. One of our librarians has put together a summary of a thesis that was done on the white stone industry. So if anybody has anything they want to contribute, we can add those kinds of things as well.

A little bit of further reading here and again our navigational buttons.

One of the projects that I'm working on is the listing of Warren County entries in the National Registry of Historic Places. Coming up with descriptions, I've got a description of what the National Registry is; broken it out into categories; and in the process of getting descriptions.

I have a student assistant who is going around the county taking digital pictures of these. That will be added.

Time line is one that Jonathan Jeffery did. It's just a straight time line.

One of the other things that we talked about yesterday was giving an interactive form that you all have created for Bicentennial activities. We'll have an interactive form here where you could fill out the activity form. It will be sent in the mail to Earlene. So she could bring that forward to the Commission and get more involvement this way.

DR. MARTIN: Do you know where you got that it was incorporated in 1812? I read not long ago date plus 1810 also. I just wondered which is correct.

MS. HARPER LEE: Jonathan Jeffery did this. So I'll have to ask him. I'll ask him about that.

MR. BUCKBERRY: It looks really nice. You've done a great job. Really nice.

MS. CHELF: Is there some way to get the approved projects to send Cindy so she could put them on there?

MS. HARPER LEE: I've gone to that committee meeting, and I plan to go. So I'll do that. I'll get the approved projects to you so you can put them on the site.

MS. SWEETEN: I have a question about this. I'm sure the city would like to have stuff on the web page. Do you guys want to approve everything that goes on the web page or just let Cindy do it her way what? Have you thought about that yet?

MS. CHELF: What kind of things are you talking about?

MS. SWEETEN: I don't know. Probably for instance a lot of information about Bowling Green itself right now would be good to have on the web page. That kind of thing.

MS. ETKIN: That would be fine.

MR. WHITTLE: Just be tasteful.

MR. REYNOLDS: Whatever is on the Bicentennial Commission information and Calendar of Events we're going to be approving. But anything on those two on the right, I don't know that we have any say about that.

MR. BUCKBERRY: If it's coming from the city about the city and so forth, I don't see any reason for that to have to come before this group.

MS. SWEETEN: Somebody might not think that should be on the Bicentennial page. I don't know what might come up, but there could be stuff that you all don't have.

MS. HARPER LEE: If you have a question about it, bring it to us. Anything about the history of Bowling Green and Warren County.

MR. WHITTLE: There was one up in the northeast that was a Bicentennial page. I started reading through that thing, and all of a sudden here is the real political speech about some kind of fair housing law that was coming up. And it was really, really, bad, mean stuff. And I don't want Eldon to get mean. You won't let him.

MS. SWEETEN: No, no.

MS. ETKIN: This is mounted on the system at Western. One of the restrictions that we have is we can't provide any promotion of commercial, for-profit kind of things. So we can't offer to sell sweatshirts if you have Bicentennial sweatshirts or things like that. That would be a violation of our Internet rules. But anything informational we can put up.

I do have a lot of links, a page with some links that I need to kind of meld into about the Bowling Green Warren County area that link into other areas. That's the kind of thing that would go under about Bowling Green Warren County.

MS. HARPER LEE: that's good.

MS. CHELF: As a clearing house we'd review a mojor release. We could go back to the full Commission. Is that okay with everybody?

MR. BUCKBERRY: When do you think it will be on the net?

MS. ETKIN: It's up to you all. I can go back and make that one change and run it today if you want me to. That's up to you all.

MR. BUCKBERRY: Cut it loose, let her go.

MR. WHITTLE: It's obviously under construction, and it's a piece of work in progress. Put it on.

MS. ETKIN: That's true of anything on the web.

MS. CHELF: By January we'll have a lot more to look at. I'd go ahead and make it available.

MR. BUCKBERRY: When you go into Prodigy or I guess AOL and those, you can bring up a list of E-mail addresses for people in Bowling Green, Kentukcy. Is there some way that we can E-mail all of those people and tell them, "Check the Bicentennial page." Let them know it's out there.

If they put their E-mail address and so forth in there on the directory for Prodigy, let's say, which I know a lot of people are in that.

I was just wondering if there's some way we could let all of them know that it's there. Would you just have to do that indiviually?

MS. ETKIN: A mailing list kind of global mail.

MR. BUCKBERRY: If we had a mail list and we wante dto do a little more promotional effort on something coming up, we pop that out and it goes to everyone on the mail list.

MR. REYNOLDS: Ray, do we need a motion to approve the web page being placed on the internet?

MR BUCKBERRY: I think it's good for the minutes, and I so move.

MS. CHELF: Second.

ACTION: (Unanimously approved).

MR. WHITTLE: I gather that motion did include allowing the use of the logo?

MR. BUCKBERRY: We waive the 20 percent, won't charge ourself that.

MS. HARPER LEE: Good job, Cindy. Very good. Volunteer Committee. Romanza isn't here. I think the safest thing to say is let's volunteer Saturday morning. Okay. Old business.

MR. WEST: A couple of meetings ago I mentioned that I would secure a proclamation from the governor. I have done that. Dan Kidd has worked with me on that out of Frankfort.

He sent a draft down here. I'm going to send this one this way. I noted one change on the Bowling Green. I had run this by the Mayor and County Judge. They have both sent approval of this. So we'regoing to try to have this just as soon as possible. It had gone to the Governor's office.

Something that we were talking about and thinking about doing was possibly taking the proclamation, when we get it, having it reduced down on some little parchment paper and not try to sell it but pick a spot where we need to and have them rolled up and give them to people who are involved in something as a small token. It's just an idea. It may not be worth pursuing. I thought I'd throw it out there.

MR. REYNOLDS: This is not necessarily under old or new business or anything. But anything we can do to help Julie, Stan for thr the Birthday Bash Tuesday night? Help anyone in the organizational efforts of those events?

MR. REAGAN: We need some people to act as actors that day and be in ocstume. So anyone who wants to participate, just let me know. Working on the final throws of the script.

MS. CHELF: Do we know how many tickets have been bought by today? What kind of reponse are we getting on that?

MR. REAGAN: I think Julie gave me a figure of 150. I don't know if that includes corporate tables. I don't think it does. We're nowhere near the 500 that we'd like to have. We do need to have more corporate tables.

MR. ADAMS: She told me 250 people earlier today.

MR. BUCKBERRY: We talked about some enduring features perhaps. Gary, Romanza and I were going to meet with Frances Willock and Gary Baker, both of whom have agreed to serve on this subcommittee and look into that. I have one of the applications for Bicentennial, you know, the form out and have a commitment on one piece of public art by a nationally know sculptor.

As soon as the details are worked out on site, acceptance by the governmental body, then they would like that to be a Bicentennial thing, we will bring it to you to decide about that.

It's an existing bronze which doesn't have anything-- it doesn't say Warren County or whatever to you. But it's just a piece of public art that they would like to do as a Bicentennial gift. So we will get that to you just as a soon as they tell us.

MS. SWEETEN: You said you're having trouble finding someone to do industry and history. But is union history included in there?

DR. MARTIN: I guess that would be up to whoever is heading up that committee, whatever they want to do. I do think-- you mean the labor unions?

MS. SWEETEN: Yes.

DR. MARTIN: That's certainly a part of industry. Any aspect of labor movements and business. That would be a part of it. It wouldn't be a major part.

MR. WEST: On the sculptured art, they did not indicate they wanted to go, Ray, with what we talked about; maybe a sculpure of the founding fathers, the Moore's.

MR. BUCKBERRY: Do one and hopefully that would be a seed thing and that perhaps what we talked about with Baker was a possiblity of let's say like getting Russ to come up here and sit down. Just explore it whether it involved him or not because he's knowledgeable.

DR. MARTIN: Just so we don't have a statue of Gary standing around somewhere.

MR. WEST: I ordered those pins for you.

DR. MARTIN: You can have your statue.

MS. HARPER LEE: Two weeks from today or after the first of the year?

MR REYNOLDS: Thursday the 2^nd.

MR. HARPER LEE: Does that sound good? Thursday the 2^nd. Is that okay with everybody? Great.

MR. REYNOLDS: Thanks, everybody.