The regularly scheduled meeting of the Bowling Green - Warren County Bicentennial Commission held in the offices of Planning & Zoning, 1141 State Street, Bowling Green, Warren County, Kentucky, on Thursday, October 17, 1986, at 4:00 p.m.

Commissioners Present:
Laura Harper Lee, Co-chair, Gary P. West, Don Stringer, Earlene Chelf, Danny Whittle, Ray B. Buckberry, Jr., Romanza Johnson, Dr. Jerry Martin, Charles Hardcastle

Also Present:
Julie Allen, Stan Reagan, James A. Dale, Jr., Scribe

MS. HARPER LEE: Let's go ahead and start. We all have copies of the minutes. Has everybody had a chance to look them over? Any changes, corrections, additions, deletion? If not do I hear a motion to approve.

DR. MARTIN: Move approval.

MR. HARDCASTLE: Second.

ACTION: (Unanimously passed).

MS. HARPER LEE: Julie and Stan have asked that they be allowed to talk and introduce someone, an intern.

MS. ALLEN: I think he's a little late.

Well, we just wanted to update you all on some things that we have been discussing in the last couple of days and just wanted to kind of get this out and talk about it a little bit.

We're also speaking, Judge Buchanon has gone crazy today trying to gets ten million things done. This is in his behalf as well.

But we have become very concerned in our office about the procedures and our duties and our role and the realisticness -- is this a word? But the fact that we need to be a little bit more realistic; Stan and I and now Eric about what our role is and how we can participate in this system.

I guess lately we have been feeling a whole lot like there's been a lot of work going on and we have tried to be as involved as possible and to find out as much material and information as possible. We're here on our own time right now.

The office at the courthouse closes at 4:00. We're here on our own time a lot of times doing things. And I guess we're getting to the point where we see how much time we are putting into everything, that the county is putting into everything and the Judge is putting into everything and we're putting into everything.

We're concerned that we're not going to be able to go at this pace for another 15 to 18 months. We have just grown kind of concerned about what we can realistically do; what Stan can do, what I can do, what the Judge can realistically do working with you all.

And how we can get involved and get some other people involved and make the committees more working committees. We started talking today and thinking of ideas and good people to pair up with these type things that need to be done and asking them if they would take on a leadership role; and with the Commission members if we can find roles that we can all take on and work together to get the city involved in taking on some of these roles as well.

Because this Bicentennial is only going to be what this Commission makes it to be. Stan and I are not voting members on the Commission.

And we're trying to do a whole lot. But we're not the voting members. I guess we just wanted to bring this out into the open, because I think a lot of times, because I hope you realize Stan and I are doing a whole lot with you. Then we're not doing a whole lot.

We've grown a little bit concerned about it, because there's a lot left to be done.

MS. HARPER LEE: What are you asking the Commission for? Are you asking for assistance with particular projects? Our thinking was we could tap into that list that Romanza has for assistance with a specific project.

MS. ALLEN: I guess the way I see it is we're providing assistance to you all. You all aren't providing assistance to us. We feel like our role is; that was what we were brought in to do is the judge offered our time and that office.

We offered our extra time out of the office to provide assistance to the Commission. And instead we feel like it turned around; like what can you all do to help us? Really I feel like it should be the other way around.

MR. WEST: I hear her saying they're doing a lot of work.

MR. BUCKBERRY: I think that's been a natural outflow of -- and I read the minutes, that Julie is the Bicentennial Coordinator. That says a whole lot there. And you look on television, there's the telephone number. There's not one up here. None of us have our number on it. The city, of course, gets some calls. But I think Julie and Stan have been fielding most of that, because that's the number that we put out there.

MS. ALLEN: I don't call myself the Bicentennial Coordinator. The Judge doesn't call me the Bicentennial coordinator.

MR. HARDCASTLE: But you are.

MS. ALLEN: Charlie and some people call me the Bicentennial Coordinator.

MR. HARDCASTLE: She just works 23 hours a day; not a week but 23 hours a day on the Bicentennial.

MR. BUCKBERRY: I think that initially was funny, but I don't believe there's humor in that any more, Charlie. I think that's what has happened. At one time we talked about, maybe we could get a phone, Danny, that would feed some things through the switchboard downstairs. There was one line left.

MR. WHITTLE: We can do that. We have got room on our phone system for a another phone line.

MR. BUCKBERRY: Was H.B. going to get you some cost information?

MR. HARDCASTLE: We talked about hiring somebody, and the judge volunteered Julie. We offered to hire her.

MS. ALLEN: He volunteered us as support. He never volunteered us as a full-time coordinator. What we are saying, we can continue doing somewhat a rate of support. Everything is getting bigger and bigger, and it's continuing to get larger.

He wrote a list this morning of things that we realistically can make sure are done by the kickoff events. But there's going to be a whole another list starting. Realistically in our office with the other things that we have going on, I guess we're wanting to somehow just bring to the attention of the Commission members that some Commission members and some committees and involves some more people maybe in committees to take to a responsibility of some of these things.

MR. REAGAN: Something I need to tell you; that at times I feel like a reporter. And when I see and hear people complaining about one thing or the other, I listen; because there's a little bit of truth in every complaint.

And I hear people on certain committees or in general complaining that, "What was that meeting for? What did we do? What did we accomplish? We're not accomplishing anything. All we're doing is a bunch of bureaucratic brouhaha. We need to get on with it. We don't have any vision."

I hate to hear those things. And if I were writing a lead on a story, I might write the Bowling Green Warren County Bicentennial Commission has become another bureaucracy. Here's how. You've got some good things on tap for December. We're just really going to get moving on promoting this thing.

MS. HARPER LEE: Are the committees functioning the way the process is working? Things are moving through the process.

MS. ALLEN: We've had discussions about this the last couple of days. And he totally wants everyone to understand that Judge Buchanon didn't send us to talk about this. He wishes he could have been here.

But a lot of work that's being done on the committees -- not all of it but some of the work that's being done in the committees is all coming through our office. Yesterday Nancy at the museum

offered great assistance in taking a lead role from working on getting five scripts ready for the Bicentennial Moments.

We want more of that on the committee so it doesn't have to come through -- everything has to come through our office and all the phone calls.

You don't know how many hundreds of pieces of mail that we have sent out with the judge's signature, how many phone calls he has made to get sponsorships, things like that, how much coordination and things that we have done out of our office instead of the committee members doing it, leaving that committee meeting with the task to do.

MS. HARPER LEE: I felt from the very beginning this was going to snowball into this. And that's why we had somebody suggest an outside person doing the coordinating for us.

MS. ALLEN: The whole point of having a Commission and committees, if you want one person to coordinate all the Bicentennial, then hire that one person. But there's no sense in having a committee and Commission if everything is going to be done by one person.

MS. HARPER LEE: It has to have a clearing house to go in a straight line. I think there has to be a clearing house for things. Not because I don't trust anybody, but because we want continuity.

One thing we could do is pull in some of these people who have volunteered on the volunteer list. Like you said Nancy volunteered to do that. There may be people on that list who will help with some of these projects that you need help with. Is that a viable option?

MS. ALLEN: You all are the Commission. It's whatever you all want to do here. We're here to support you all. I'm just saying that you all are the decision makers. All the major stuff comes through you all. You all vote on it. You all are the life line of this.

All we're doing is just expressing our concern in our office. We're not saying what we don't want to be involved because we have a lot of commitments here and we've made a list of things that we realistically know that we can assist you all in.

MR. WHITTLE: Would you mind -- I'm really sorry I missed the last two meetings. Could you bring us up to date on what this list contains?

MS. ALLEN: These are some realistic things we felt we could take care of. Stan is going to work with newspaper on our involvement with John Martin and other people down there. We haven't gotten a commitment on the newspaper yet like we had with some other media sources in the community.

He's also going to work on making contacts with getting Good Morning America and other groups. Those things haven't been done. They have been talked about for months, and they're going to be done. We need to get that done.

He's going to be responsible for regular news releases. He's going to be responsible for setting up interviews regarding any Bicentennial events, setting up people at a certain place at a certain time at a certain day and making those phone calls, getting that done.

Eric and Stan have been researching, and they're going to sit down together and write a script for our Mock Legislation. Stan is going to work on doing that script.

I have been working with Kentucky Living and things like that. The Judge has sent letters. I'm going to follow-up with these people about getting them here. We have been working with Bob Skipworth on the brochure. The first draft came in today. We've written text for the brochure. We're going to continue working on the brochure, distribution of the brochure.

I'm working with Lena and Joan. Joan is a volunteer that called into our office. I got her involved with this video project.

Working on Birthday Bash details. We have a couple volunteers that have called into our office that are working also on volunteering time on the Birthday Bash, continue working with them.

Then making lots of phone calls. Earlene has offered to help out on costumes for Mock Legislation. We sent out letters to all the state legislators out of our office and invited them to the Mock Legislation. I'll have to follow up with them to see who's going to participate.

There's a list of things that we're in the middle of right now, and there's a whole other list of things that probably still need to be done.

MS. HARPER LEE: What's on that other list?

MR. BUCKBERRY: Looking at this list initially, the Mock Legislation, that was in place and off and going before this Commission was ever formed.

MS. ALLEN: It was an idea.

MR. BUCKBERRY: Was off and going there. So I understand that is a project that really does take a lot of time, I'm sure, Stan, on news releases and whatever the same thing.

The Birthday Bash, I think that's one of these kinds of things if you said, "Who is in charge of the Birthday Bash? Who is that? Anybody know? Did it come through this Commission?"

That Birthday Bash has gone along, and I don't know -- let's see. I see what your point is if you look up there and say, "Who's the contact person in charge of Mock Legislation," who would that be?

MS. ALLEN: These letters gone out with our office.

MR. BUCKBERRY: Exactly. You've sent out all of these letters that say, "Call us." And they're calling. So now we've got to get that burden off you.

MR. WHITTLE: Madam Chairman, do you have a report from all the committees for this week?

MS. HARPER LEE: I have Tommy's.

MS. ALLEN: I have H.B.'s and Tommy's. They could not be here and I have theirs. They called and gave me that stuff.

MS. HARPER LEE: Did you hear from Romanza?

MR. BUCKBERRY: I told Julie I gave her name yesterday, because I thought that's the thing I should be doing.

MS. HARPER LEE: I think that's an area where we need to check into some things. I will do that. I will talk to Romanza. It did seem she identified several people on that list that would be key volunteers. We will see if we can get you some help with some of these things.

Even if you're doing a mailing and you need help just stuffing envelopes. We need to get that Volunteer Committee to help you do that.

MS. ALLEN: It was talked about in here that we need to contact these people in Frankfort, the Tourism Commission. We have been talking with them. I don't know yet what their involvement is going to be. But they're interested. They called back. So hopefully we'll gain their support.

We asked for their involvement in publicizing for our kickoff events. We've

asked for a series of things. I don't know yet what they're going to do.

MS. CHELF: That can be passed to Promotion. Gary would you be a natural liaison?

MR. REYNOLDS: I've called up there, and they told me no money was available. They need funds coming through matching funds.

MS. ALLEN: We have a whole list of other things. Today we were thinking about that Bicentennial Moments stuff. We really need a key person to be scheduler, the coordination of production, all that kind of stuff; making sure our volunteers like Nancy meets your deadline and Chris meets his deadline and that type of stuff.

We thought, well, maybe Alan Palmer. We're going to call Alan Palmer and say, "Will you take on Bicentennial Moments?" Even though it's been discussed and been worked on in the Public Relations Committee, no one has taken it and made it their baby. Our office can't make everything our baby.

MS. HARPER LEE: Let see if we can do this. Why don't you and I sit down with your list and go over things, every item, and see if we can pass it on to a committee or member of the committee? Would that be a reasonable approach?

That way we don't go over everything here today and try to identify it with a person who maybe isn't here.

MS. CHELF: I'd like to make a comment Julie, too. For the Birthday Bash we don't have the vision of what you see happening at this event. You talked about programming, this and that and everything. You can't buy into a project until you have the vision and know what's going on. And I don't know how to bridge that.

MS. ALLEN: We've had a group of volunteers. I'm not just doing the Birthday Bash. That was the Program Committee event. So we've got a group of volunteers. They're working on that. It's being coordinated out of our office. We've got a group of volunteers that are working on that.

I'm not talking about all these things on this list. Mainly this is our realistic goal that we feel like we can accomplish. What I'm talking about are things that aren't on this list.

MS. HARPER LEE: Why don't you and I, Stan, if you want to, sit down, look at that list and see how it needs to be passed around. I think that would be a good approach to it.

If you feel comfortable with the realistic list, we can take things off there if you want to, pass them on to volunteers. We'll go over the second list and see if we can get some people from the committees to work on those. I would say that if your name is attached to the Bicentennial, you're fair game to at least be asked to help.

MR. BUCKBERRY: Where you need to wind up is with a list of these various things. "Birthday Bash, Stan Ray. Hold on just a minute. Let me put Stan on the phone." He's going to hold his hand up and get that done, fine.

When you get down to Bicentennial Bits, "I'm not doing that. Hold on just a minute let me get you the right person. I don't talk about that any more. You know, I passed that one on."

So that you can get that list and get a lot of stuff out of your hair that you really can't handle. Then the others, "Well, Mock Legislation, I can talk to you about that. I'm the contact person. I'm the front runner."

If you can wind up getting off your back some of these things that you really are getting burdened with, then you ought to be able --

MS. ALLEN: These are things that the Commission is wanting to do. This Commission is concerned about. We're not even voting members on the Commission. These are things the Commission wants to do. I guess we just don't want to go to the committee meetings and in the committee meeting it's decided that Julie and Stan will take care of that.

Every time. Other people, other Commission members, other committee members are involved in these new ideas, these new projects. The things-to-do list I guess is what I'm saying. This is a Commission event. It's not an Office of Judge-Executive Mike Buchanon event.

MR. BUCKBERRY: Yes. But at the time now we're talking about a whole bunch of letters generated by Mike. He's sent these out and now -- maybe Mike should have come up here and said, "I think letters ought to go out. I'm not going to do it. This Commission needs to do it. I will help you if I can. Do you need staff?"

Now the answers are coming back from these people. You all have said, "Wait a minute. Get those up here and get them off of you."

MS. ALLEN: That's not bothering us. This is our realistic list. All of these other things.

MS. HARPER LEE: Give us some examples of what's on the other lists.

MS. ALLEN: Okay. We keep talking about how we want to find out what the long-standing events in the community everything on the Bicentennial theme.

DR. MARTIN: Are you speaking for the Commission or for the Judge?

MS. ALLEN: The Commission has been talking about for months what, you know, "How are we going to get the 10K to take on a Bicentennial theme? How are we going to get the literary clubs involved in the Bicentennial theme?"

MS. HARPER LEE: I've got the answer. I get some of these phone calls, too.

DR. MARTIN: I've already taken care of the literary clubs. Nobody has bothered to call me about it. If you want to call me, you know, look up my phone number and call me.

MS. ALLEN: That's what I am saying, Dr. Martin. This has been talked about by the Commission for months.

DR. MARTIN: Don't worry about it. I'm taking care of that.

MS. ALLEN: We need one person coordinating the links. We need someone to get in touch with all of these groups, someone to make contact with them, let them know that we want them to take on a Bicentennial theme next year.

So someone needs to take on that responsibility. That's one of these items in another list that this Commission has been talking about, but no one has that responsibility.

MR. BUCKBERRY: It hasn't come to the Commission. But John Grise, my wife and I met. We're working on the list and what we were talking about. You have assigned Charles Bryant the history of the literary clubs. I have the background history on the clubs done. I've been calling for the last item of days getting correct name and addresses on literary clubs and so forth.

John Grise is going to send out a letter once the Commission approves in project to all of the literary clubs saying, "Would you like to get together on one event? If so send a designated representative to a meeting. And at that meeting we're going to decide."

If the Commission approves it as an event, luncheon, dinner, spouses, no spouses, background history for a pamphlet yes, no. Would you like to have exhibit space for the various clubs for memorabilia and pictures? Yes, no. Right on down the line and then we'll take it from there.

MR. WHITTLE: We're not getting anyplace.

MS. ALLEN: I must not be communicating my thoughts very well. The literary clubs are on the ball. They're taking and running with this, because Dr. Martin and Ray Buckberry's leadership role. But there's other groups out there that don't know that they want to do. They haven't been asked.

DR. MARTIN: Tell us what other groups.

MS. ALLEN: Actually civic groups have. The judge did send out a letter to all civic groups.

MS. CHELF: There has been some response.

MS. ALLEN: We're talking about the 10K the benefit, the Corvette Museum, their heritage day. Some of those things that aren't associated with one particular group. But the Commission has talked about, we want them to take on a Bicentennial theme next year.

So someone probably just needs to contact them and say, "What's going to be your date next year for the Hot Air Balloon Festival. Do you want do take on a theme? This is our theme. Fill out this form."

MS. HARPER LEE: I have to leave by 5:15. And I know someone else does. Let's go on with the meeting.

MR. STRINGER: Pardon me. There is a problem here and I think the problem that I'm picking up is that Stan and Julie feel like they're flying in the dark over there. I suggest that you and Mike, maybe one other person form a little subcommittee and get together.

The problem here is this Commission is trying to act in both policy and administrative function. That's not going to work. That's what I've been saying from the very beginning here. They have got their function, and we've got our function. We're getting in their hair, and they're getting into our hair. We can talk about the specifics of the literary club all night. That's not going to address the problem. The problem is we've got to have some lines of communication.

MS. HARPER LEE: The best thing to do is for us to sit down and go over these lists and your concerns and see if there's a way to address them before we sit here for two or three hours and discuss them.

Mike is out of town. When he gets back we'll do that. We need to tap the volunteer list. I think from talking to people around town there's more going on in these group discussions of activities than you think. Like I said people called me and they said something to me. They're planning to do something. The Warren County Home Extension people are planning a project.

MS. ALLEN: We asked them.

MS. HARPER LEE: Well, this was before I was even officially on the Commission. They told me they wanted to do something for the Bicentennial. The ladies of the literally club, two or three of them have called me. I think there's a lot of that going on. What we have to do is find a way to coordinate it. If this isn't working, we'll find a way, Julie.

MS. JOHNSON: I think that I have a list of volunteers that we could recruit to do that.

MS. ALLEN: Is it my and Stan's responsibility to make all of these lists? We have a list that we're seeing in our office. But I'm sure there's a lot of other things that the Commission is wanting to do. This is our office's project. So it's a joint City-County Commission project.

And the literary is by far on the ball. I was trying to point out the fact that they're doing that. But there's other groups out there that aren't doing it.

MR. BUCKBERRY: As long as your phone number is up there.

MS. ALLEN: I don't want it to look like whose responsibility was that? And we're not trying to be negative. We want this to work so well. Our concern is that we're not going to be able to make it work and meet up to the Commission's expectations.

MR. BUCKBERRY: Would it be helpful if you kept a telephone log and if somebody calls in response to your number being up there that you turned that in to the Commission and say, "You can take this and run with it. So and so called. This is their question or they would like to do so." And so you know, not that you're going to do it but be the conduit. Then the Commission can look around.

MR. WEST: I wonder why the city is -- is it involved?

MR. REAGAN: Here's an example. I was in a meeting with the Mayor and one of his assistants on the Veterans Day Parade helping to coordinate, too. The Mayor asked what was going on with the Bicentennial Commission.

And I said, "Well, here are some of these things."

"Well, I haven't heard about that."

We know he's heard about it. Maybe he's not involved enough to know the other details about it.

I think what we're seeing is we need to see more involvement come from the city and more of a unified working relationship even, though their Bicentennial officially doesn't start --

MS. ALLEN: I don't think we have the responsibility to call them every day and say, "This is what's going on in our office."

MR. REAGAN: I see Ray over here who is a brilliant historian, great legal mind; and Gary who is hooked in there with the Tourism Commission, Dr. Martin whose very well renowned. Don here, I worked for him. I know that he knows a little bit about everything and a lot about nothing sometimes.

MR. WHITTLE: You're not going to go all the way around the table, are you?

MS. HARPER LEE: Julie and Stan, let Mike and me see if we can find you a solution or at least move toward a solution, okay? Right now let's move on to committee reports. Program, do you have that, Julie? H.B.'s?

MS. ALLEN: We've had a lots and lots of forms that have come into our office and since the last Commission meeting I've seen H.B. three times. We have a stack of forms each time.

So he has, because of the long procedures they have to go through, we have four to vote on. Dr. Martin, I'll stop using pronouns. I'll stay specifics. The Commission has four to vote on, because they didn't have to go to any other committee. The have their volunteers, and money was not involved.

The first the Public Theater has filled out a form, and they have a letter. Basically what they're wanting to do is they want to participate in the Warren County Bicentennial celebration. They have received a legacy grant from Very Special Arts, Washington, D.C.

They're wanting to have Bowling Green playwright Mary Hall Surface to create an original theater piece about our community's participation in World War II. It's going to be titled Over Here Over There. And they want the play to premiere April 24th through 27th.

It's being coordinated with assistance of the Kentucky Museum, WKYU-TV, Bowling Green Retirement Village and Very Special Arts Kentucky.

MS. HARPER LEE: The Kentucky Oral History Commission has given us money for that.

MS. ALLEN: It's funded through the Legacy Grant is what we have listed. This also happens to be the tenth anniversary for Public Theater of Kentucky. And so the Program Committee is bringing this to the Commission for approval.

MR. BUCKBERRY: I move its approval.

MR. WHITTLE: Second.

MS. CHELF: Second.

ACTION: (Unanimously passed).

MS. ALLEN: Okay. Then Gary West submitted the Duncan Hines Festival. It's going to be the first festival hoping to be an annual event each year. First American Bank has agreed to be the sponsor. Stephanie Hoffman and Lesley Mosley are the two coordinators from the Junior Woman's Club.

It's going to be located downtown, also some different things at Riverfront. It's going to be June 14th and 15th. It's actually going to be a two-day event, Friday and Saturday.

MR. BUCKBERRY: Did H.B. check for calendar conflicts?

MS. HARPER LEE: We've talked about that. We talked about putting something on the wall.

MR. WEST: This is pretty much set in stone. It's in publication and everything else. That's not to say other things can't be going on, too.

MR. BUCKBERRY: I move approval.

MR. HARDCASTLE: Second.

MS. HARPER LEE: All in favor?

ACTION: (Unanimously passed).

MS. ALLEN: Okay. Then the president of the American Business Women's Association, Angie Welch and then Bernie Smith in our office -- she's also a member of this organization -- have submitted a form.

Bowling Green is going to be hosting a conference in the spring, May 16th, 17th it's estimated about 600 business women are going to be attending. It's going to be at the Bowling Green Convention Center.

They are going to be having a theme party on Friday evening of that weekend. They want it to be a Bicentennial theme party. And they're wanting this to be an official Bicentennial event. Everything is going to be done through conference funds.

MS. CHELF: Motion for approval.

MR. BUCKBERRY: Second.

ACTION: (Unanimously passed).

MS. ALLEN: Then we have the Speakers Bureau. Dr. Carol Crowe Carraco sent this one in. The WKU Bicentennial Speakers Bureau will provide 300 to 400 speeches pro bono relating to Bowling Green Warren County's activities throughout the past 200 years.

Organizations will contact individual speakers. The speaker will be given information, and there will be a brochure produced. Activities are going to be performed at various locations in Warren County throughout the entire Bicentennial celebration.

It's my understanding that the Bicentennial Commission will mail brochures as a part of any information packets that we might send out as a Commission. The brochures are going to be produced and paid for by the university. We might want to promote this through any other public service things that the Commission does.

MS. CHELF: Move approval.

MR. BUCKBERRY: Second.

ACTION: (Unanimously approved).

MS. ALLEN: They reviewed Kentucky Museum's application and that has also been through the Fund Raising Committee. The Fund Raising Committee and the Program Committee at this time recommends that we approve the project. It indicated on the form that there might be a possibility of money. The Museum was not aware of how much money they might need assistance with. They did bring that back to the Commission for approval on the money. But right now they have approved the project.

MR. BUCKBERRY: Did they mean by that if they get the money on the second contact, it's a go deal; but if they don't it's not?

MS. CHELF: Let me expound on that. We put down that we did ask first for title sponsorship and got 25,000. Our next sponsor, we went to one sponsor, Commonwealth Health, for 12,500. A third sponsor has turned us down. But we have two or three other options yet. If we ever do come back do this Commission for funding, it will be at the last resort. So we will do all of these other things first.

MS. HARPER LEE: Do I hear a motion?

MS. JOHNSON: So move.

DR. MARTIN: (Indicating).

ACTION: (Unanimously passed).

MS. ALLEN: These other forms are apparently still in the system somewhere. There's a lot of forms that are going through all the various committees and going through them for weeks.

MR. WEST: Julie, your concern a while ago, you mentioned the 10K and you mentioned the Balloon Festival. The way I perceive this is that folks should have forms that are interested. If Rick Kelly or somebody could submit one for the 10K and come through the channels, they're going to get their own funding.

It's just a matter of the 10K; of us just approving it. With the Balloon Festival it's kind of up in the air because of Trans Financial's situation. Are they going to have it or not? I don't know. But if they are going to have it, I think it just needs to be put down on a form and we approve it.

MR. STRINGER: We need to invite everybody to participate and become a Bicentennial edition. We just need to invite them.

MR. REAGAN: I talked with Bill Oldham at the Medical Center and Vicky Hawkins, Gary's assistant. They are going to be doing just that as far as contacting these people and asking them, Do you want to make your event a Bicentennial event? Here's a minimal thing that you would have to do which is use the logo and the theme on your advertising.

MS. ALLEN: We tried brainstorming this morning, bringing in other people, Bill Oldham and Vickie Hawkins. We're trying to bring in other people to help out, because we realize advertise we can't do it. But there's going to be these ongoing themes that other people can continue.

DR. MARTIN: You all need to do what you can; and what you can't do, don't worry about it.

MR. WHITTLE: Let us know. I would appreciate a progress report or status report.

MS. ALLEN: It assumes right now we're supposed to be doing everything, and that's what my point is.

DR. MARTIN: I don't think that's true.

MR. WHITTLE: I didn't assume that.

DR. MARTIN: I think you all are assuming that to put words in our mouth that we haven't said.

MR. WEST: I think you're trying to do too much. I know you take pride in what you're turning out and everything. The details with which you submit things, I'm always very impressed with.

MS. HARPER LEE: Let's move on to research. Dr. Martin.

DR. MARTIN: I've formed numerous subcommittees to try to get a history from different groups, pharmacies, for example. Medicine, literary clubs, attorneys, legal profession, accountants, CPA, bookkeeping, funeral homes. J.C. Kirby is going to give a history on that. Organized banking and investments in the county. Education.

Radio, Wes Strader is going to get radio and TV history. Don is going to get the history on newspaper. Bill Skinner is getting the history of Warren Rural Electric. Got two or three people working on the history of real statement in Warren County. Quite a few are involved in the history of all the churches, brief concise histories of all the churches.

I'm still working on industry. The Afro American business and education, Dr. John Long is going to do that. Dentists, I've got two or three working on that. Dr. Carol Crowe Carraco is going to work on women in Warren County and their influence.

John Minton is going to work on the Courts and legal system of Warren County. Charlie Moore is going to do insurance. Billy Ray Smith is going to contact Kelsey Driskell and some other people and try to come up with some information.

I've had Jody Richards to try to get us copies of the original bills designating Warren County and Bowling Green.

MS. HARPER LEE: Do you have holes that you need filled with names?

DR. MARTIN: I've got the skeleton worked out. I've asked these people and I've got quite a few. I didn't name them. Like Top Orendorf is working on the attorneys. I'm going to ask David Cole to help. I've told him to ask for others, if they know of someone that wants to work on it, why, go to it.

And I've got the name of each one on each category. And I can't think of another major --

MR. STRINGER: What about the rivers?

DR. MARTIN: I'm not sure who if anyone has ever done it.

MR. WHITTLE: Jack Eversole is crazy about Barren River.

MR. STRINGER: Jess Funk is an expert.

DR. MARTIN: I've already talked to Jess. Volunteers, there's a long lit. And everybody wants to work until you call them and ask them to start. Then they start making excuses. I've already found out that the list is terribly long and wonderful until you start getting them on the phone.

If there's anyone interested in these topics, I've love to have their name and add them to it.

MR. BUCKBERRY: We all need a list of those topics and who you have interested right now so that we can all know who is doing what.

DR. MARTIN: I'll do that.

MR. BUCKBERRY: If you get the rivers, the superintendent of schools is from Rumsey, Kentucky. He has a great interest in the steamboat era. John Settle.

DR. MARTIN: As I pointed out earlier here's a biographical sketch of Dr. Warren who fought at Bunker Hill.

I am trying to find out when Bowling Green was founded. There's about ten different years listed.

MR. BUCKBERRY: Did you have a category on the political history of the county and the city, politics, pure politics?

DR. MARTIN: Not just politics.

MS. CHELF: There's a Journal of the House. They cannot find the Senate records. I think it is not findable.

MR. BUCKBERRY: One thing for your committee that might be worth while, I think the first event that kicks off is the parade. I think they televise that with two commentators. And if they had a series of sheets of little Bicentennial Bits that, you know, when we get a dead space, "By the way did you know that in Warren County," something where we could supply that to the TV people and they could fill in during the parade.

DR. MARTIN: Historical data as to Bowling Green, Warren County and all the cities in the county. I think we can come up with data. That's no problem.

MR. WEST: Is there any history on athletics?

DR. MARTIN: I hadn't included athletics. Why don't you do that?

MS. HARPER LEE: I wonder if athletics comes under other topics. What do you think, Dr. Martin?

DR. MARTIN: I don't know who to get for the history of athletics. But you give me a name and I'll form a category. We'll try. Jim Richards is retired.

MR. HARDCASTLE: Human interest sorts of things, things that happened chronologically. We don't want to start with the Civil War. We want to put out things prior to Civil War for the first go around and then kind of build up.

MS. HARPER LEE: Funding and finance. I have the report from Eddy. And what he says is that there's been a request from the judge's office. So that goes to the next committee. That comes here?

I wasn't at the last meeting and I have to plead ignorance. Eddy's report says that the Finance Committee approved the judge's request for the banners. And that has been given back to you all. Was that done at the last committee meeting?

MS. ALLEN: It was at the last meeting. It's a budgeted item that was passed out at the last meeting.

MS. HARPER LEE: He sent the Warren County Limestone to a company in Bedford, Indiana for testing purposes. Waiting for a copy of the logo so I can attempt to find a group to sell collector prints.

There was a discussion with Cathy Curtis about restoring a log house or a log structure for the courthouse, I think down on the river. Did we talk about this at the last meeting? Anyway that's not a possibility. There was a possibility that somebody was going to give them a free log house, and that offer has been withdrawn. It's not a possibility.

MR. WEST: It's going to be moved possibly out to Lost River and used as kind of an information center in that new area there. I don't know what happened there.

MS. HARPER LEE: Cathy told me today that that's not an option any more. The family has decided not to give the house to anybody. They're going to sell it.

The next thing was talked with Mr. Schumm about the Bicentennial poster. He was supposed to be here today to talk to us. I guess he decided not to come.

MS. ALLEN: He came by our office about 3:30 and turned in the form and sample. I talked to H.B. right before I came here. I'm going to give that to H.B.

MS. HARPER LEE: Okay. And that's it for the Finance Committee. Charlie.

MR. HARDCASTLE: Just two or three things. Most of them have already been discussed. I know your time is a bit short. But many of you were at the logo unveiling at the Chamber of Commerce Monday a week ago. Julie put on a nice show. Everything went along pretty good.

We've awarded the contract to Storer Communications as the low bidder for the six or seven minute film. They are working on that now. Nancy Baird is working up five Bicentennial Moments or things like that for television.

We're going then to try to get somebody else to do five at either the public television station at Western or WBKO or whoever that is. We felt like we needed to get some in the hopper right away.

Nancy has volunteered to write the script and we're going to get them produced. We have money in the budget for that.

Julie has already mentioned some of those other things that are in the mill. Did I leave anything out, Julie?

MS. ALLEN: I don't know. There's so much going on over there.

MR. HARDCASTLE: Stan and Julie have been working only 23 hours a day on the Bicentennial. The judge promised me that out in the parking lot that they would do that.

MR. STRINGER: One comment on that logo. Use it, incorporate a little copyright stamp into it, somewhere in it. We definitely need to do that.

MR. HARDCASTLE: Discussion on the use of the logo and our committee decided this and I guess they we would like the your blessing on it. That anybody that has a sanctioned event, they can utilize the logo; that no one can use it in a commercial venture unless we approve it. If it's a money marking venture that we work out some kind of arrangement so we do receive money for it.

MR. WEST: Are we still talking about two possible prints. At one time we discussed the logo as a print itself. The Schumm print.

MR. HARDCASTLE: My understanding would be that that was a collage or something. That's an all together different sort of thing. That would be a money maker where he gets a cut on that.

MS. HARPER LEE: I think he's waiting. I don't know if anything happened about that at the last meeting.

MR. HARDCASTLE: It's the consensus of the group that that would be or do you have any other -- about the use of logo, approval of it?

MS. HARPER LEE: Why don't we make that, have a motion on that and make that official.

MR. STRINGER: You're going to need to get written authorization for the use of it, I think.

MS. CHELF: They have to get it from someone.

MR. STRINGER: Otherwise there will be some lost in translation when you get over in court.

MR. WHITTLE: I move that we establish as our policy that this logo is to be used only with the expressed written consent of this Commission only under such terms as this Commission shall give on a particular set of circumstances.

MR. STRINGER: I can't express enough that that copyright symbol has got to be incorporated and clearly visible.

MS. JOHNSON: Second.

MR. WEST: You're saying written consent. In other words can't call you and say, "We're doing this and we're doing that."

You can't say, "Go ahead and use it."

MR. WHITTLE: It's important enough that our chair needs to write a letter.

MS. JOHNSON: It would be that form.

MS. HARPER LEE: We have a motion and a second. All in favor.

ACTION: (Unanimously passed).

MS. ALLEN: We've been working with all of this logo stuff in our office. Stan just went and called because we have been working with Bowling Green Printing to supply the logos on disk and also hard copy slicks. So he just called and asked that the trademark simply be put on there.

MR. STRINGER: Are you saying trademark or copyright?

MS. ALLEN: It's copyright. Excuse me. Wrong language. We've been working with them on getting all of those -- Eddy is waiting on us, and we're waiting on them. It's just another thing that someone, you know, asked us to do.

MR. STRINGER: If anyone infringes your claim is retroactive. And if you can prove original publication, it doesn't matter. After infringement you have 30 days to file a claim. The claim is retroactive back to the original date.

Now, in the newspaper down here the Daily News, they don't have to file a claim each day. What they will do, though, if they see an infringement, they will then file that day's with the copyright office which gives them legal standing to bring a lawsuit.

MR. WEST: So Roger Lapointe has signed a release on his logo?

MS. ALLEN: There's an agreement in the application.

MR. STRINGER: It is in writing that he waives rights.

MS. HARPER LEE: Is that what we needed to discuss under new business, the copyright and the Bicentennial logo and restrictions on the use of the logo?

MR. REAGAN: You might want to consider, of course, on Commission sponsored items, you wouldn't have any charge to use the logo. On for-profit ventures do you want to charge them a fee? Have that fund or a part of the take? When you do that you're relying on them to tell you the truth as far as how much money they make.

MS. HARPER LEE: Like the business women's groups, there are a couple of other conferences coming to town in September and November. They're going to want to use the logo. They will be charging money, but they won't be making money.

MR. STRINGER: I need to see how this copyright is set up. It has to be set up in a specific way. I need to see how it's incorporated and also need a finished copy to file with the copyright office.

We have the symbol in there. Do we have anything else in there. We have ownership claim. All we have is the symbol. It's going to have to have the name of the Bicentennial Commission. It's going to have C, 1996, Bowling Green Warren County Bicentennial Commission.

MS. HARPER LEE: Do we have any old business we need to wrap up?

MS. ALLEN: Tommy brought me his financial report to give to everyone. Warren County Government, we did a joint committee service project of recycling last Saturday. The proceeds that were made from that event, our office asked David Bradford to donate those to the Bowling Green Warren County Bicentennial Commission.

He agreed to do so. He brought me a check the other day. I turned it over to Tommy. It was for $446 that Southern Recycling donated to the Commission. It's not on here because I gave him the check after he had already prepared the report.

MR. WHITTLE: Nice.

MR. BUCKBERRY: Great. Have you heard anything from Mariah's?

MR. WHITTLE: I talked with Barb Deeb just casually a week or so ago and mentioned the prospect of her maybe being interested in doing a Main Street or doing one of these. Can I help on pursuing that matter?

MS. HARPER LEE: What she and I talked about early last week was finding a time for her to do a ten minute interview. She is going to do a Main Street or Outlook on the Bicentennial celebration.

She couldn't do it last week. I couldn't do it this week. We're on for next week.

MR. WHITTLE: The other thing that I talked to her about is something that Ray and I had kind of tossed around a little bit. That is getting just a round table of old codgers, men and women both.

That will be Buckberry and some of his select friends. (Laughter). I'd like to purse that.

MS. JOHNSON: I'm continuing to collect names of people. Most people are glad to say they would like to help depending on when it is and what it is. Most are just saying put my name down and call if there's something that needs doing.

I have probably about 20 specific groups that have questions about the Bicentennial and understanding that they can have something. So I've been trying to give them a little talk.

If anybody tells you they're willing to help, why, pass their name on to me, please.

MS. HARPER LEE: Now old business. Have we exhausted all of the old business? Other?

MR. BUCKBERRY: Let me mention, I was at the International Fest, and it was really nice. I said something to Kell who seems to be one of the principals and said, "Next year as you mix all these cultures would it be appropriate if you had one area for the various cultures to see, like an early frontier setup as they do in these things."

He said, "That would be great if we could put it right in the middle." So that's something that I will pursue with him.

Like on the literary clubs, John Grise and I were pursuing the feasibility of this event. If it's deemed to be feasible, we're going to submit a form. We'll show sponsorship. We're going to get together and see about having a meeting of all the men's and women's literary clubs at one time in one place.

We're pursuing that. I didn't submit it; initially Brian and I are going to work on the history. I've got some stuff, Charles.

So if that's one way to go at this, then I've also talked to Russ Faxson who is a Bowling Green High grad and a Bowling Green boy. If any of you all have seen his work at the War Memorial in Nashville, the Korean or in Murfreesboro or in different places where Russ has done outdoor sculpture; he's quite a guy. He's the only one I know from Bowling Green.

So again I'll pursue talking to Russ and dollars. And if I find that I can get some interest from some people to go toward with that, then we will bring it back as a possibility.

Also I've talked with two or three to see if they would be interested. This is Toppenish, Washington. They do a mural in a day. They get artists from that part of the country. They all come in. They have about 20,000 people that come and watch the artist do a mural in a day.

They have become a mural city. These are murals on the walls of buildings in Toppenish including a great in here that could easily be County Court Day in Bowling Green. Exterior.

This is a sophisticated thing with them now. They lease the first one inch of the outside from the business owner, this nonprofit group. They don't disturb it. They take care of it, and it must be approved by two historical societies as to accuracy on the scene to be depicted.

I talked to Delar Rowe and talked to Roger LaPointe to pursue whether or not it would be possible to do one and have a lot of artists come in and find us a wall. So anyway I'll pursue the feasibility of that. And if it looks like it's coming together, we will do something.

But I wanted Jerry to know that one of the recent ones they have done out there is that you will understand is that they did a mural on a wall depicting the oldest profession that also is out west. So they did do a whore house on a wall. I wanted you to know that the Pauline Tabor Festival is not out of the question.

MR. WEST: I like something that Earline said in one of the minutes I missed. She would to see this Commission leave a legacy of some sort. I've always kind of had a vision of taking the order C.D.S. store property and extending it into a little park with statues of our famous citizens.

MR. BUCKBERRY: I said, "Tell me some dollars, Russ. What are we talking about full size, life size figures?"

He said, "45 to $60,000 plus you worry about the base and landscaping and the architectural work." So I'll see how I'll come out on one statute.

MS. HARPER LEE: Ray, would you do that? Would you and Gary and Romanza, would you all be a committee to look at different things that would be a living legacy or something that is going to be around 200 years from now? Because we're not.

MR. BUCKBERRY: Okay.

MS. HARPER LEE: What about the next meeting? Two weeks from today?

MR. WHITTLE: It might be pretty to have a reminder and an agenda out to especially those that are not here. It might be a good idea to talk with our Program Committee and see if there's an opportunity to have a committee meeting of the whole one time if they have got a backlog of things that are floating around, Financing, Program and all the others; and have one big committee meeting prior to our next meeting and come up with some recommendations.

Having everyone do it on their own when you could have one meeting and one presentation and then the various committees meet in caucus, go in their corner and then come out with a recommendation.

MR. BUCKBERRY: I think again this communication things bothers me. If we're not going to really give their office the relief that they really need, if we can't come up with some way to keep them from getting all of the phone calls and all of the initial contacts. I don't know what the answer is on that, but right now they're obviously going to get it all.

MS. HARPER LEE: I will try talk to the city before our next meeting and see if we can get some more assistance for them.

MR. WEST: Make a motion we adjourn.

MS. HARPER LEE: Thank you.