WESTERN KENTUCKY UNIVERSITY

Office of Sponsored Programs SECOND QUARTER Report, FY 98
OCTOBER 1, 1997 -- DECEMBER 31, 1997
Prepared: July 15, 1998

EXECUTIVE SUMMARY

Introduction

This Second Quarter Report covers the activities of the Office of Sponsored Programs at Western Kentucky University from October 1, 1997-December 30, 1997. During this period, the University received 36 awards totaling $1,716,218 and submitted 51 proposals totaling $3,433,606. There was 1 more award than a year ago but the dollar amount of awards decreased by 24%. Included in the awards was $74,200 in indirect costs, which is the second largest amount of indirect costs awarded in the second quarter in the last three years. A year ago, $138,620 was awarded in indirect costs. There was a decrease of 46% in indirect costs awarded compared to a year ago; but an increase of 16% over two years ago. In addition, WKU cash cost shared $212,060 above the $1,716,218 awarded. Total awards therefore equaled $1,928,278. WKU cost shared 12% of the total award dollars.

Included in the 51 proposals was $318,538 in indirect costs. WKU cash cost shared $1,158,880 in addition to the $3,433,606 proposed to external sponsors. This makes total proposals equal to $4,592,486. WKU cost shared 25% of the total amount proposed.

Awards

The 24% increase in award amount was caused principally by over $535,000 less awarded for instruction and public service projects compared to a second quarter 1997. Seen another way, Federal funding was up over last year but state, local, and private funding was down considerably. There was $43,045 more awarded for research than last year, however.

Proposals

The dollar amount of proposals submitted decreased by $1,057,727 (-24%) compared to a year ago. There were 2 fewer proposals than a year ago.

Nearly 60% of the dollar amount of proposals submitted supported research, whereas 45% of the dollar amount supported research last year, a 15% increase. The dollar amount of research proposals was about $30,000 more than last year. There were 5 more Federal proposals for $308,906 more than last year. There were 6 fewer proposals to state agencies but for $354,917 less than last year. There were 3 fewer proposals to foundations for $397,834 less than last year.

Summary Awards and Proposals Comparisons with Previous Years

Western received the highest amount of award dollars in any first quarter. The dollar amount of proposals, however, was the lowest in the last three years. The following table summarizes the data.

Other Activities in the Sponsored Programs Community

Sponsored Programs continued to rely heavily on the WKUNET to expedite operations through widespread use of e-mail with project directors. Electronic postings were made of grant opportunities, deadlines, tips, and policies and procedures. The OSP Web site provides faculty and staff members with information from the grant community nationwide. Issues of local.grants, the OSP newsletter, were placed on the OSP Web site and direct mailed. Monthly tallies of awards received and proposals submitted were published in On Campus and on the OSP web page. The Web site contains information to facilitate pre- and post-award developments for the campus.

Summary of Other Activities of the OSP during the 2nd Quarter FY 98

The OSP assists departments with subgrants and non-cash affiliation agreements. The OSP coordinated 7 subgrants to other institutions totaling $636,259, and 19 affiliation agreements with regional hospitals, clinics, and medical offices on behalf of internship programs in Allied Health and Human Services, Biology, Nursing, and Public Health.

The OSP staff attended professional meetings and chaired or served on university committees dealing with intellectual property, conflict of interest, faculty research, human subjects of research, women's issues, and records management.

Funding Agencies

ABBREVIATIONS USED IN REPORTS

As you can see by consulting any of the tables in the appendices, brevity is required for entries into the OSP database of awards and proposals. Each database sheet is a record containing one award or proposal. There are a number of fields in each record which require brevity. For this reason, the following abbreviations are used for consistency in creating reports and the data that the reports produce.

Funding Agencies

INTRODUCTION

The Office of Sponsored Programs (OSP) provides pre- and post-award services for faculty, staff members, and students seeking external support for research and proposal development, instruction and public service, scholarships, and fellowships. The OSP helps faculty and staff members develop grants, memoranda of agreement, contracts, subcontracts (subgrants), and affiliation agreements. The OSP is the link between extramural projects and the Offices of Academic Affairs, Graduate Studies and Research, Accounts and Fiscal Services, and Budget and Management Information. For example, the office works closely with Budget and Management Information in projecting extramural expenditures and revenues.

The OSP coordinates with academic colleges and departments, and all support units of the University. On behalf of these entities, the OSP coordinates proposal and award routing; maintains records of faculty and staff members' interests; identifies potential sponsors; assists with proposal development; presents grant development and compliance workshops; cooperates with grant development initiatives of the deans, the Center for Teaching and Learning, and units across the campus; provides individual consultation; renders contract compliance and institutional assurance; establishes charts of accounts for awards; negotiates post-award modifications; provides liaison with external agencies on behalf of the University, and computes the University indirect cost rates and negotiates the rates with the cognizant Federal agency. The OSP manages intellectual property and copyright matters.

AWARDS RECEIVED, 2nd Quarter FY 98

In this reporting period, Western Kentucky University received 36 awards in the amount of $1,716,218 that included $74,200 in indirect costs awarded. (See Appendix A.) Compared to last year, these data reflect an increase of 1 award. The award dollar amount decreased from last year by $537,752, or -24%.

Compared to last year, there was an decrease of $64,420 in indirect recovery costs (-46%). Indirect costs awarded a year ago equaled $138,620.

Table 1: AWARDS RECEIVED, 1996-1998

Table 2: Awards Received by Academic College and Other Units 2nd Quarter FY 98

Awards Received by Academic Departments, 2nd Quarter FY 98

Eleven academic departments, one more than last year, and 4 more than 1996, and 17 faculty members (3 less than last year) received 36 awards. This number of awards was 47% of the total awards, 36 percent of the award dollars, and 25% of the indirect costs. Last year 10 academic departments received 57% of total number of awards, 41% of award dollars and 56% of indirect costs. In Table 3b, individuals receiving more than one award are signified with the number of awards in parenthesis.

Table 3a: 2nd Quarter FY 98-Summary of Academic Departments' Contributions to Awards

Table 3b: Academic Departments' Contribution to Awards 2nd Quarter FY 98

Table 4: Awards Received by Chief Support Units, 2nd Quarter FY 98

Chief support units contributed 64% of the dollar amount of awards. They contributed 48% of the indirect costs derived from awards. In all, 7 project directors in 7 support units received awards.

Support Unit	FY 98 Awards	FY97 Awards	FY 96 Awards	FY 98 Indirect Costs	FY97 Indirect Costs	FY96 Indirect Costs
CTD	60,396	24,874	335,175	3,593	1,510	20,029
Ed TV & Radio Svcs.	41,400	0	536,097	0	0	0
Inst Econ Dev	0	0	0	0	0	0
Library	1,671	3,671	826	0	0	0
Minority Student Cen	0	0	0	0	0	0
Student Support Svcs.	0	0	0	0	0	0
T/TAS	868,121	943,046	0	32,212	40,932	0
Upward Bound	0	0	0	0	0	0
Veterans Up. Bound	0	0	0	0	0	0
Facilities Management	15,277	0	0	0	0	0
Public Safety	107,606	0	0	0	0	0
Total:	1,094,471	971,591	872,098	35,805	42,442	20,029

Table 5: Awards Received by Award Type 2nd Quarter FY 98

There were 7 more grants totaling $84,259 more than last year. There were 7 fewer MOAs for $340,489 less dollars than last year. There was 1 more subcontract but for $258,479 less than last year. There were the same number of contracts but totaling $23,043 less than last year.

Award Type	# of Awards	% of # of Awards	$ Amount Awards	% of $ Awarded	$ Amount of Indirect Costs	% of Indirect Costs
Grants	20	56	1,319,729	77	42,287	57
MOAs	6	17	68,402	4	1,015	1
Subcontracts	8	22	327,964	19	30,898	42
Contracts	2	5	123	0	0	0
Totals:	36	100	1,716,218	100	74,200	100

Table 6: Awards Received by Project Type 2nd Quarter FY 98

Compared to last year, there were 2 more awards for instruction. The dollar amount of awards for instruction decreased $105,053. There were 2 more awards for research for $47472 more dollars. There were 3 fewer public service awards but for $430,671 fewer dollars than last year.

Project Type	# of Awards	% of # of Awards	$ Amount of Awards	% of $ Awarded	$ Amount of Indirect Costs	% of Indirect Costs
Instruction	16	44	205,080	12	3,593	5
Research	7	20	506,829	30	35,811	48
Operations	0	0	0	0	0	0
Pub. Service	13	36	1,004,309	58	34,796	47
Scholarships	0	0	0	0	0	0
Stu Services	0	0	0	0	0	0
Totals:	36	100	1,716,218	100	74,200	100

Table 7: Awards by Funding Sources 2nd Quarter FY 98

There were 4 more federal awards than last year for $67,411 more dollars. There were the same number of state awards as last year for $330,078 fewer dollars. We received 3 fewer awards from private agencies (local government, foundations and regional companies) for $617,003 fewer dollars. There were no awards from private foundations.

Funding Source	# of Awards	% of # of Awards	$ Amount of Awards	% of $ Awarded	$ Amount of Indirect Costs	% of Indirect Costs Recovered
Federal	12	33	1,435,095	84	69,236	93
State	9	25	133,706	8	3,949	5
Local	2	6	3,157	0	89	1
Private	13	36	144,260	8	926	1
Totals	36	100	1,716,218	100	74,200	100

Table 8: Top Ten Awarding Agencies 2nd Quarter FY 1998

Twenty-three sponsors made awards to WKU during this reporting period. The top ten are listed below. These ten sponsors contributed 96% of the dollars awarded and 98% of the indirect costs. Last year the top ten contributed the same % of the funding; and in 1995 the top ten contributed 84% of the dollars awarded.

Agency/Type	$ Amount Awarded	# of Awards	% of $ Awarded	$ Amount of Indirect	% of Indirect Awarded
1. HHS-Federal	884,501	4	52	33,475	45
2. EPA-State	194,301	2	11	6,126	8
3. DOE-Federal	140,455	4	8	19,675	27
4. U.S. DoED-Federal	135,137	1	8	10,010	13
5. U.S. Justice-Federal	107,606	1	6	0	0
6. BSSC-State	58,601	5	3	3,485	5
7. LECO Corp.-Private	47,118	1	3	0	0
8. CDC-Federal	32,500	1	2	0	0
9. NETA-Private	26,400	1	2	0	0
10. CPB-Private	15,000	1	1	0	0
Total:	1,641,619	21	96	72,771	98

PROPOSAL SUBMISSIONS

Table 9. Number and Amount of Proposals Submitted, 2^nd Quarter FY 88-98

The fifth largest dollar amount of proposals in the last 8 years were submitted during the second quarter FY 98. In this reporting period, 13 academic departments, 3 less than last year, and 5 support units, 3 less than last year, comprising 32 faculty (2 less than last year) and 5 staff (2 less than last year), submitted 51 proposals (5 less than last year) totaling $3,433,606. Compared to last year, there was a 9% decrease in the number of proposals and a 24% decrease in the dollar value of proposals.

FY 91-FY 98 2nd Quarters	Number of Proposals Submitted	$ Amount of Proposals Submitted
1991	62	3,119,939
1992	51	1,881,525
1993	45	4,615,351
1994	49	3,606,447
1995	33	2,610,775
1996	75	8,652,512
1997	56	4,491,333
1998	51	3,433,606

Table 10: Proposals by College and Other Units, 2nd Quarter, FY 98

Table 11. Academic Departments Submitting Proposals, 2nd Quarter, FY 98

Academic departments submitted 84% of the total dollar amount of proposals and accounted for 80% of the total number of proposals that were submitted. Nine more faculty submitted proposals than last year. Two fewer academic departments submitted proposals than last year. The academic departments accounted for 89% of the indirect costs proposed. The academic departments submitted $652,784 more in proposals than last year.

Department	$ Amount of Proposals	$ Indirect Costs	Project Directors	Total Proposals
1. Physics & Astronomy	1,278,671	123,539	M. Carini(3), R. Hackney(2), D. Humphrey, R. Scott, G. Vourvopoulos(2)	9
2. Agriculture	553,244	56,188	D. Coffey, H. Liu(3), B. Madison, N. Speer	6
3. Chemistry	414,073	75,010	M. Kubasik, W. Pan, J. Riley, L. Shank, D. Slocum	5
4. Biology	163,990	7,673	K. Doerner, J. Jack(2), A. Meier, L. Rhoads	5
5. Teacher Education	139,861	9,900	B. Kacer, R. Pankratz, Ju. Roberts, T. Wilson(2)	5
6. Econ. & Marketing	89,702	6,644	B. Parsons	1
7. Engineering Tech	67,971	0	J. Darnell, R. Handy	2
8. English	51,800	2,800	J. Hagaman	2
9. Public Health	38,907	1,213	D. Dunn, G. Lohr	2
10. Philosophy & Rel	35,000	0	E. Schoen	1
11. Mathematics	20,595	1,526	C. Wells	1
12. Ed Leadership	8,200	464	G. Ecton	1
13. History	7,500	0	R. Antony	1
Total: 13 Departments	2,869,514	284,957	32 Faculty Members	41

Table 11a: Support Units Submitting Proposals, 2nd Quarter, FY 98

Five support units submitted 10 proposals for $565,092. Of this amount, $33,491 was in indirect costs. Compared to last year, 2 fewer units submitted proposals for $50,267 less than last year.

Name of Unit	$ Amount of Proposals	$ Amount of Indirect Costs	Project Directors	Total Submissions
Continuing Education	43,555	0	P. Rice	1
Center for Training & Dev	65,600	3,915	P. Rice (6)	6
ED TV & Radio Services	41,400	0	J. Barnaby(2)	2
Educational Talent Search	399,276	29,576	T. Ward	1
Env. Health & Safety	15,261	0	C. Reeder	1
Total: 5 Programs	565,092	33,491	6	10

Table 11b: Proposals by Support Units in Academic Colleges, 2nd Quarter, FY 98

Included in the units in Table 11a was 1 support unit in an academic college that submitted a proposal amounting to $399,276 which included $29,576 in indirect costs proposed. This proposal was submitted by 1 project director and represented 1 project.

Name of Unit	$ Amount of Proposal	$ Amount of Indirect Costs	Project Director	Total Submissions
Educational Talent Search	399,276	29,576	T. Ward	1

Table 12. Proposals Submitted by Project Type, 2nd Quarter, FY 98

Fifty-nine percent of the dollar amount of proposals supported Research, which was 29% higher than the previous year. The dollar amount of research proposals was $29,566 higher than last year. There were 2 more proposals for research than last year. There were the same number of proposals for Instruction as last year, but the dollar amount was $388,311 less. There were 7 fewer Public Service proposals than last year and the dollar amount this year was $698,982 less.

Project Type(By program classification numbers)	# of Proposals	% of Total Proposals	$ Amount of Proposals	% of $ Amount	$ Amount of Indirect Costs
1.0 Instruction	19	37	621,282	18	21,411
2.0 Research	19	37	2,036,162	59	249,240
3.0 Public Service	13	26	776,162	23	47,887
7.0 Operation & Maintenance of Plant	0	0	0	0	0
8.1 Scholarships	0	0	0	0	0
Total:	51	100	3,433,606	100	318,538

Table 13: Proposals Submitted by Agency Type, 2nd Quarter, FY 98

There were 5 more Federal proposals but for $308,906 more than last year. There were 6 fewer proposals to state agencies for $354,917 less than last year. There were 22 fewer proposals to Private agencies for $783,115 less than last year. Within the Private category, there were 3 fewer proposals to foundations but for $397,834 less than last year.

Agency Type	# of Proposals	% of Total Proposals	$ Amount of Proposals	% of $ Amount	$ Amount of Indirect Costs
1. Federal	25	49	2,888,534	84	311,359
2. State	9	18	119,624	3	6,880
3. Local	2	4	4,978	1	299
4. Private	15	29	420,470	12	0
Total:	51	100	3,433,606	100	318,538

Table 14: Top Ten Sponsors In Proposals Submitted, 2nd Quarter, FY 98

57% of the proposals were submitted to ten sponsors. These top ten sponsors constituted 21% more than the number of proposals to the top 10 last year. The dollar value of proposals to the top ten sponsors constituted 80% of the total dollars proposed. Last year the dollar value was 67%. Federal sponsors were conspicuous among the top ten. 80% of the indirect costs proposed were submitted to the top ten sponsors below, which was 3% over last year.

Agency	# of Proposals	% of Total Proposals	$ Amount of Proposals	% of $ Amount	$ of Indirect Costs
1. U.S. DoED-Federal	3	6	502,978	15	36,220
2. NSF-Federal	7	13	477,333	14	75,010
3. Lockheed-Martin-Federal	1	2	458,000	13	75,924
4. KYCHE-State	5	9	333,260	10	24,686
5. KY NSF/EPSCoR	1	2	327,644	9	56,188
6. NASA-Federal	3	6	324,281	9	445
7. EPA-Federal	2	4	99,658	4	7,673
8. NCAE-Federal	1	2	90,000	3	0
9. GCSAA-Private	2	4	77,271	2	0
10. BSSC-State	4	8	60,622	2	3,616
Totals:	29	56	2,751,047	81	279,762

Table 15: Indirect Costs in Proposals Submitted, 2nd Quarter, FY 98

Indirect costs were included in 22 of the 51 proposals submitted (43%).

College or Unit	Amount of Indirect Costs Proposed Second Quarter FY 98
Business	6,644
CEBS	40,030
Ogden	265,149
Other	3,915
Potter	2,800
Total:	318,538

COST SHARING IN GRANTS AWARDED, 2^nd Quarter, FY 98

Cost sharing by the university reflects full costing of budgets and enables accurate cost sharing budget projections. In this reporting period, $212,060, or 11% above the $1,716,218 awarded by external sponsors, consisted of WKU cost sharing as Table 16 shows. The OSP Contributions accounts contributed 8% of the total costs WKU shared in awards, or $16,394. Adding the university cost sharing to the awards from external sponsors means that the total amount of cash awards was $1,928,278. The university cash cost shared 53 % less than in the previous year.

Table 16: Summary of Cash Cost Sharing Awarded by WKU 2^nd Quarter, FY 96-98

Of the 36 awards for this quarter, 9, or 25%, carried cost sharing obligations. Of the 9, 2 used OSP contributions. Table 17 depicts the distribution and amounts of cost sharing compared to the previous quarter last year.

Table 17. Cost Sharing in Grants Awarded FY 96-98

Table 18: Cost Sharing Awarded from OSP Contributions Accounts, 2^nd Quarter, FY 98

$16,394 was awarded out of OSP Contributions Accounts.

FY/Qtr	# Awds	Instruction Account No. 2-11001			Research Account No. 2-11501				Public Service Account No. 2-18001
FY		96	97	98	96	97	98	99&00	96	97	98
96/1	19	1116	0	0	7500	3000	0	0	0	0	0
96/2	9	0	0	0	0	0	0	0	29450	3606	0
96/3	5	0	0	0	0	0	0	0	0	1782	10458
96/4	24	6000	66441	0	0	19699	2500	2500	0	0	11844
Tot:	57	7116	66441	0	7500	22699	2500	2500	29450	5388	22302
97/1	14	0	66441	0	0	19699	17500	2500	24028	20000	20000
97/2	6	0	0	0	0	10805	0	0	0	51486	0
97/3	1	0	0	4950	0	0	0	0	0	0	0
97/4	4	0	0	25079	0	0	334	666	0	0	25288
Tot:	25	0	66441	30029	0	30504	17834	3166	24028	71486	45288
98/1	6	0	0	1700	0	0	98843	23257	0	0	0
98/2	2	0	0	0	0	0	16394	0	0	0	0

Table 19: Total and Indirect Cost Sharing in Awards by Unit 2^nd Quarter, FY 98

Total cost sharing fell appreciably in the current quarter compared to previous years. During the second quarter this year $212,060 was cost shared, whereas last year $393,503 was cost shared; and in second quarter FY96 $223,155 was cost shared. There was $19,132 in indirect cost sharing for 1 unit in second quarter 98. A year ago, 3 units indirect cost shared $64,411; and two years ago, 8 units indirect cost shared $141,029. This year represents the lowest total and indirect cost sharing in the past three years.

College	Department	Total Cost Sharing	Indirect Sharing
Business	SBDC	0	0
	Inst. For Econ Dev	0	0
	Finance & CIS	0	0
Subtotal-Business		0	0
CEBS	Educational Talent Search	0	0
	Psychology	0	0
	Student Support Services	0	0
	Teacher Education	0	0
	Upward Bound	0	0
Subtotal-CEBS		0	0
Ogden	AHHS	0	0
	Agriculture	0	0
	Biology	29,449	0
	Chemistry	44,660	0
	Engineering Technology	0	0
	Geography & Geology	0	0
	Industrial Technology	0	0
	Mathematics	0	0
	Nursing	0	0
	Physics & Astronomy	73,443	19,132
	Public Health	0	0
Subtotal - Ogden		147,552	19,132
Other	Admissions	0	0
	Community College	0	0
	Ed TV and Radio Services	3,000	0
	Envi Health & Safety	15,382	0
	Library	0	0
	Minority Support Svcs.	0	0
	Public Safety	23,600	0
	Student Life	0	0
Subtotal - Other		41,982	0
Potter	English	22,526	0
	History	0	0
	Journalism	0	0
	MLIS	0	0
Subtotal - Potter		22,526	0
Total - All		212,060	19,132

COST SHARING IN PROPOSALS SUBMITTED 2^nd Quarter, FY 98

In addition to the $3,433,606 external funds requested, $1,158,880 was proposed as university cost sharing. The sum of these numbers equals the total proposals of 4,592,486. Cost sharing was in 26 of the 51 proposals, or 51%. This cost sharing amount is $593,195 more than last year as Table 20 shows.

Table 20: Cost Sharing in Proposals 2^nd Quarter, 1998

Table 21: Cost Sharing of Proposals from OSP Contributions Accounts 2^nd Quarter 1998

20 percent, or $228,461 of the total of $1,158,880 cost shared for proposals came from the three Sponsored Programs Contributions accounts as shown below for 982.

FY/Qtr	Account	FY97	FY98	FY99	FY00	FY01	FY02	FY03	Total
971	Instruct	300	0	0	0	0	0	0	300
972	Instruct	0	14,730	0	0	0	0	0	14,730
973	Instruct	0	1,700	0	0	0	0	0	1,700
974	Instruct	0	0	0	0	0	0	0	0
Total	Instruct	300	16,430	0	0	0	0	0	16,730
971	Research	2,000	68,000	0	0	0	0	0	70,000
972	Research	1,459	4,328	0	0	0	0	0	6,087
973	Research	0	66,899	0	0	0	0	0	66,899
974	Research	0	73,934	15,333	333	0	0	0	89,600
Total	Research	3,459	213,161	15,333	333	0	0	0	232,586
971	Pub Serv	15,285	11,029	0	0	0	0	0	26,314
972	Pub Serv	37,570	1,600	1,600	0	0	0	0	40,770
973	Pub Serv	0	0	0	0	0	0	0	0
974	Pub Serv	0	0	0	0	0	0	0	0
Total	Pub Serv	52,855	12,629	1,600	0	0	0	0	67,084
981	Instruct	0	0	0	0	0	0	0	0
982	Instruct	0	0	199,378	0	0	0	0	199,378
983	Instruct
984	Instruct
Total	Instruct
981	Research	0	95,497	2000	2000	2000	2000	2000	105,497
982	Research	0	0	23,691	0	0	0	0	23,691
983	Research
984	Research
Total	Research
981	Pub Serv	0	0	0	0	0	0	0	0
982	Pub Serv	0	0	1234	4158	0	0	0	5392
983	Pub Serv
984	Pub Serv
Total	Pub Serv
Grand Total	All Accts	56,614	337,717	243,236	6,491	2000	2,000	2,000	650,358

Table 22: Total and Indirect Cost Sharing in Proposals by Unit 2nd Quarter, FY 98

AFFILIATION AGREEMENTS BETWEEN WESTERN AND EXTERNAL AGENCIES

The Office of Sponsored Programs assisted 4 academic departments with coordinating 19 affiliation agreements with 4 faculty members. All were with external agencies to initiate and continue student internship programs. These agreements enable faculty members and students to interact with professionals throughout the region to enhance instruction. A breakdown by department submissions for this activity is depicted in Table 23 below. There were exactly the same number of affiliation agreements submitted as last year and 16 more than two years ago.

Table 23. Affiliation Agreements by Department, 2nd Quarter, FY 98

SUBGRANT ACTIVITIES 2nd Quarter, FY98

WKU awarded or extended 7 subgrants to other universities for $636,259. Five were new subgrants and 1 was extended. One was pending at quarter end. Three subgrants were awarded to researchers at the University of Kentucky through the University of Kentucky Research Foundation.

ACTIVITIES OF THE OFFICE OF SPONSORED PROGRAMS

FIRST QUARTER, FY 98

The OSP Web Site: The Office of Sponsored Programs Web Site has been online for over two years. The OSP Home Page continues as the primary communication device for Western faculty, staff, and students to find sponsors, prepare grants and contracts, and engage in post-award activities. It is a veritable "road map" to successful ventures through grants and contracts! It is updated frequently with new grant and workshop announcements, deadlines, policies and procedures, reports, new potential sponsors, and tips on how to discover funding success. The web site contains downloadable forms for submitting grants. It has a fact page for commonly used information on proposal cover sheets. Applications for approval of protocols for human subjects of research and disclosure statements for conflict of interest and intellectual property and copyright may be downloaded and submitted by attaching the application to email.

The Web Site contains information about OSP staff to contact, current announcements of changes in protocols by sponsors, new considerations for preparing and administering grants and contracts, the mission and resources of OSP, SPIN Online to find sponsors, resources, regulations and links to all federal agencies. The Web Site links you to the Foundation Center, which, in turn, will link you to many other foundations. Statistics about the Commonwealth of Kentucky to help strengthen need statements in proposals are available through this link. Another vital link from the OSP Web Site is to the Kentucky Department of Education. To access any of these links, merely click on contents of interest.

The OSP Home Page may be accessed at: http://www.wku.edu/Dept/Support/SponsPrg/grants/home.htm

Grant Newsletter: The quarterly newsletter, local.grants, featured information for new faculty members. Pamela Napier, the Sponsored Programs Information Coordinator, composes local.grants. Faculty and staff members are welcome to send her information for the newsletter.

Monthly Reports of Proposals and Awards: Beginning in September of 1996, the OSP began to compile and disseminate a list of faculty and staff who submitted proposals to external sponsors and received awards. It is distributed to the grants community and published in On Campus. Copies disseminated may be found in the Appendices to the quarterly reports and on the OSP web site.

Pre-Award Activities. Grant Workshops: Pamela Napier, Phil Myers, and Marilyn Anderson, presented the Basic Grants Workshop on October 1 and 2. Eleven faculty attended one of the two sessions. Dr. Bob Lucas presented a scholarly creativity workshop to 24 faculty on October 3. The OSP presented a grant budget workshop to 10 faculty and staff on November 19 and 20. The OSP presented at the new faculty workshop sponsored by Academic Affairs on October 2 in the Faculty House. One candidate was interviewed on campus for the Proposal Development Coordinator position on October 6. A half-time office assistant began on October 27.

SPIN Searches: During Second Quarter, FY 1998, 15 searches for potential sponsors were conducted for faculty, staff and graduate students by Sponsored Programs staff.

Grant development meetings about grants at different stages occurred with 95 faculty, staff, and students.

Email Network: Grant announcements were emailed to faculty and staff on targeted Sponsored Programs mailing lists. These messages contained announcements for new grant competitions, deadlines for submissions, tips on writing to various sponsors, and recent compliance regulations as revised or initially incorporated by agencies. The community was informed when comments were requested by various government agencies during the formulation of new policies

Post-Award Activities. The OSP Director participated in the press conference to announce the $4.2 million award to T/TAS on October 20. An Awardee Appreciation Luncheon was hosted on December 1. The President and Provost extended awards to the 16 faculty and staff members who were awarded over $1 million in the past five years. Twenty post-award meetings were held with numerous project directors about budgets, modifications, carry over funds, extensions, and final reports. The following table indicates the number of charts of accounts established during Second Quarter, FY98.

Table 24. Charts of Accounts

Human Subjects of Research (HSRB). The HSRB meets on the third Friday of each month to consider protocols. Sixteen projects were approved or pending by the Human Subjects Review Board during Second Quarter, FY 98. The level of approval is shown in the table below. All human subjects information, links to federal sources and application forms are available on the OSP Home Page.

Human Subjects Review Board Actions

Coordination with the General Representative in Washington, D.C. Progress was made on the water grant to establish a center at WKU.

The Guide to the Preparation of Grants and Contracts may be found on the OSP Home Page.

Policy Formation. None.

Professional Development Activities of the OSP Staff. Pamela Napier and Phil Myers attended the National Conference of University Research Administrators at the Washington Hilton from 9-12 November.

Task Forces. Pamela Napier continued with the Status of Women on Campus Task Force. Marilyn Anderson represented the OSP on the Files Management Task Force.

Intellectual Property Committee. Work progressed on revision of the institutional intellectual property policy. Several meetings were held with faculty and the university patents attorney about possible disclosures.

Conflict of Interest Review Committee. There were no positive disclosures.

Appendices to the quarterly report are available in hard-copy format in the Office of Sponsored Programs. Please call x4652, if you would like to see them.

END

Last update made September 25, 1998.
Send comments to: Sponsored Programs Director phillip.myers@wku.edu
All contents copyright (C) 1996, 1997, 1998. Western Kentucky University.