Volunteer Services

WESTERN KENTUCKY UNIVERSITY
Matching of Federal Funds--Volunteer Services Policy
Approved by Council of Academic Deans, June 1, 1999

Volunteer services furnished by professional and technical personnel, consultants, and other skilled and unskilled labor may be counted as cost sharing or matching if the service is an integral and necessary part of an approved project or program, and is funded by non-Federal sources. Rates for volunteer services shall be consistent with those paid for similar work at WKU. In those instances in which the required skills are not found at WKU, rates shall be consistent with those paid for similar work in the labor market in which WKU competes for services. In either case, paid fringe benefits that are reasonable, allowable, and allocable may be included in the valuation.

When an employer other than WKU furnishes volunteer services to a WKU project, the third party in-kind contribution represents the salary and fringe benefits paid by the employer if the volunteer is providing a service similar to that for which the volunteer is paid by that employer. If volunteering in another capacity, valuation for those services shall be at the rate paid for similar work in the labor market as described above.

All volunteer services, as referenced above, must be certified by the project director as follows:

a. The services must be verifiable from WKU records.

b. They may not be included as contributions for any other federally-assisted project or program.

c. They are necessary and reasonable for proper and efficient accomplishment of project or program objectives.

d. They are allowable under the applicable cost principles.

e. They are not paid by the Federal Government under another award, except where authorized by Federal statute to be used for cost sharing or matching.

f. They are provided for in the approved budget when required by the Federal awarding agency.

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Last update made August 16, 1999.
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All contents copyright (C) 1999. Western Kentucky University.