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Spending Submit Funds

PAYING FOR ITEMS USING YOUR OSP "SUBMIT" PROGRAM FUNDS

The OSP Submit program is specifically designed to reward WKU faculty and staff for submitting extramural grant proposals. 

 To use the funds awarded to you, work with your office assistant/associate or other person designated to assist you with purchases and expenses.

Please remember to ALWAYS REFERENCE YOUR PROPOSAL # when accessing your funds.

 Funds may be accessed in any of the following ways:

•  Travel Voucher: For travel expense reimbursements, please send your travel voucher to the OSP (Potter Hall 301) and reference your PROPOSAL # on the voucher. The expenses charged will be reimbursed from OSP's Index #200506. All travel vouchers must be approved by the Director of OSP. Approved vouchers will be forwarded by OSP to the Travel office for processing.

• Purchasing Card: Items purchased on your departmental P-card may be hard coded to the OSP's Index number #200506 by sending an email to sponsored.programs@wku.edu and pcard.admin@wku.edu. The email should include the reference number of the P-card transaction and a copy of the receipt for the transaction should be attached. Please reference your PROPOSAL # in the email.

• Inter-Account Form: Departmental indexes may be reimbursed by using Index # 200506 as the CREDIT INDEX. Please forward a completed inter-account form, along with a copy of the receipts for the expenses to be reimbursed, to the OSP (Potter Hall 301). All inter-account forms must be approved by the Director of OSP. Approved inter-account forms will be forwarded by the OSP to the Accounting office for processing. Please reference your PROPOSAL # in the "Detailed Description" field.

Do not spend out-of-pocket and expect to be reimbursed.  The University does not have a system in place to reimburse out-of-pocket expenses unrelated to travel (e.g., per diem, hotel costs, etc.).

Should you have any questions, please contact Diane Amos at 5-4652 or Brenda Dickson at 5-4488 or by emailing sponsored.programs@wku.edu.