CODES AND DISTRICTS

• Western Kentucky University Research Foundation, Inc. Federal Employer (Entity) Identification Number (EIN): 61-1358086
• Western Kentucky University Research Foundation, Inc. Dun and Bradstreet (D-U-N-S No.): 02-998-0583
• Western Kentucky University Research Foundation, Inc. CAGE/NCAGE Code: 1XZA0 (one XZA zero)
• Western Kentucky University Research Foundation, Inc. NAICS Code: 923110

• WKU's Federal Employer (Entity) Identification Number (EIN): 61-6055628
• WKU's Dun and Bradstreet (D-U-N-S No.): 07-787-6258
• WKU's State Sales and Use Tax Number: 0064721
• WKU's State Withholding Tax Number: 062633
• WKU's State Corporation Income Tax Number: 616055628
• WKU's Commercial & Government Entity (CAGE) Code: 7L628
• WKU's NAICS Code: 923110

• Congressional District: Kentucky 2nd
• KY House District: 20th
• KY Senate District: 32nd

GENERAL INFORMATION

• County: Warren
• Type of organization: public, non-profit, educational
• Incorporated in: Kentucky
• Number of employees (approximately): 720 full-time faculty, 1400 full-time non-faculty
• Carnegie Classification: Master's L: Master's Colleges and Universities (larger programs)

 

Western Kentucky University

Employee Benefits Schedule for Estimating Grant Proposal Budgets

Effective for New Proposals with Project Periods Beginning after January 1, 2010

Type of Employee	% Fringe if Salary is Academic Year Reassigned Time -- Either Buy-out or Cost-share	% Fringe if Salary is Supplemental or Summer
Graduate Assistants and Students Paid through Financial Aid	00.32%	07.97%
Part-time Employees and Any Students Paid through Human Resources (*see note below)	07.97%	07.97%
Full-time (9 month) Faculty	31.87%	23.01
Full-time (12 month) Professional and Administrative Staff	34.23%	23.01%
Full-time Support Staff on Semi-monthly or Bi-weekly Payroll	40.81%	19.78%
Full-time Sworn Public Safety Officers	48.88%	32.86%
*Different fringe benefit rates are charged for part-time support staff who average 100 or more hours per month for longer than 6 months and for part-time administrative staff who work 70% or more time, as well as for part-time employees who are currently drawing retirement benefits from either KTRS or KERS. Please contact the Office of Sponsored Programs if you plan to include any of these types of employees in your grant project and we will work with Human Resources to make sure your budget reflects the correct amounts for fringe benefits.

 

Western Kentucky University

Employee Benefits Schedule for Estimating Grant Proposal Budgets

Effective for New Proposals with Project Periods Beginning after January 1, 2010

Type of Employee	% of Salary and Benefit Name	Total % Fringe if Salary is Academic Year Reassigned Time -- Either Buy-out or Cost-share	Total % Fringe if Salary is Supplemental or Summer
Graduate Assistants and Students Paid through Financial Aid	00.32 - Workers' Compensation	00.32%	07.97%
Part-time Employees and Any Students Paid through Human Resources (*see note below)	00.32 - Workers' Compensation 07.65 - FICA/Social Security 00.00 - Unemployment	07.97%	07.97%
Full-time (9 month) Faculty Based on an average salary of $57,000	00.32 - Workers' Compensation 07.65 - FICA/Social Security 00.00 - Unemployment 00.20 - Disability 14.84 - Retirement (KTRS or OPR) 00.06 - Life Insurance ($31.60/yr) 08.80 - Health Insurance ($5016/yr)	31.87%	23.01%
Full-time (12 month) Professional and Administrative Staff Based on an average salary of $45,000	00.32 - Workers' Compensation 07.65 - FICA/Social Security 00.00 - Unemployment 00.20 - Disability 14.84 - Retirement (KTRS or OPR) 00.07 - Life Insurance ($31.60/yr) 11.15 - Health Insurance ($5016/yr)	34.23%	23.01%
Full-time Support Staff on Semi-monthly or Bi-weekly Payroll Based on an average salary of $24,000	00.32 - Workers' Compensation 07.65 - FICA/Social Security 00.00 - Unemployment 00.20 - Disability 11.61 - Retirement (KERS) 00.13 - Life Insurance ($31.60/yr) 20.90 - Health Insurance ($5016/yr)	40.81%	19.78%
Full-time Sworn Public Safety Officers Based on an average salary of $31,500	00.32 - Workers' Compensation 07.65 - FICA/Social Security 00.00 - Unemployment 00.20 - Disability 24.69 - Retirement (KERS-H) 00.10 - Life Insurance ($31.60/yr) 15.92 - Health Insurance ($5016/yr)	48.88%	32.86%
*Different fringe benefit rates are charged for part-time support staff who average 100 or more hours per month for longer than 6 months and for part-time administrative staff who work 70% or more time, as well as for part-time employees who are currently drawing retirement benefits from either KTRS or KERS. Please contact the Office of Sponsored Programs if you plan to include any of these types of employees in your grant project and we will work with Human Resources to make sure your budget reflects the correct amounts for fringe benefits.

Calculating salaries:

Nine-month contract = 180 work days (contract year: August 16 to May 15); 37.5 hours/week in the academic year

Ten-month contract = 200 work days

Twelve-month contract = 240 days

Summer Assignment = 2 five-week periods; 31 days per fiscal year; 35 hours/week

Fiscal Year begins on July 1 each year (July 1, 2009 to June 30, 2010 is FY 2010)

Minimum wage = $7.25 per hour (increased on July 1, 2009 from $6.55 per hour)

Yearly increases:

In estimating salary increases for FY10, use the actual budgeted salary, or increase the FY09 salary by 0%. For additional budget "out years" (FY11 and beyond), increase the FY10 salary by only 3% until further notice. [Note: Until the end of FY08, an increase of 5% per year was used; however, until further notice, please use the 3% rate or the actual salary increase, if it is known early enough in the budget preparation process.]

 

Mileage allowance: $0.42 per mile (beginning 1 July 2009)

Standard subsistence: $30.00 per diem

• Breakfast:  $7.00
• Lunch:  $8.00
• Dinner:  $15.00

High-rate subsistence: $36.00 per diem

• Breakfast:  $8.00
• Lunch:  $9.00
• Dinner:  $19.00

Receipt Requirement: Any expense (e.g.: gratuities, cab fare) over $10 requires a receipt.

Housing: If your proposal will involve providing housing in WKU residence halls, you can find out about costs and availability by contacting the Department of Housing and Residence Life at 745-4359.

Travel questions may be directed to the Office of the Controller at 745-5327. View the WKU Travel Web site at http://www.wku.edu/Dept/Support/FinAdmin/Travel.htm

COST SHARING

Funds from one grant cannot be used as cost-sharing on another. There are various ways to indicate portions of a project's costs to be shared by the institution. This may include:

• the value of faculty and staff salary and fringe benefits if not reimbursed by the sponsor
• cash contributions (funds committed from specific accounts, either departmental, college or institutional)
• the use of university space dedicated to the project at $11.54 per square foot for any type of space (new rate posted 2/2/2009 -- from the 2008-10 Budget Request Manual of the Commonwealth of Kentucky, as issued by the Office of State Budget Director). Click here to link to the memo detailing the breakdown of the $11.54.

All budgets (including pre-proposal budgets) indicating cost-sharing are subject to institutional approval prior to submission of the proposal (or pre-proposal)

Tips for completing the sign-off sheet: All index numbers, corresponding account codes and amounts by year(s) must be placed on the cost-sharing section of the sign-off sheet, and columns should be totaled. If applicable, indirect cost sharing and in-kind cost sharing should be added and included in the total. Explanations of in-kind cost sharing should be placed in the comments section of the sign-off sheet.

Indirect (or Facilities and Administrative) cost rates:

• Cognizant federal agency: DHHS
• Date of agreement: June 24, 2008
• Type of agreement: Predetermined
• Effective: From 07/01/08 to 06/30/11
• On-campus Rate: 43.3% MTDC
• Off-campus Rate: 17.3% MTDC

Click here to download copy of the F&A Rate Agreement (pdf)

Information about tuition and fees may be obtained from the Bursar's website http://www.wku.edu/bursar/ or by calling the Billings and Recievables office at 745-6381.

Office to which checks should be mailed:

WKU Research Foundation

Western Kentucky University

1906 College Heights Blvd. #11016

Bowling Green, KY 42101-1016

 

Address you should put on cover sheets or cover letters for proposals being sent through the Western Kentucky University Research Foundation:

WKU Research Foundation

Western Kentucky University

1906 College Heights Blvd. #11016

Bowling Green, KY 42101-1016

Acting for Gary Ransdell, President:
Dr. Steven J. Haggbloom, Interim Director, Office of Sponsored Programs
Authorized Signatory, Western Kentucky University Research Foundation
Tel. (270) 745-4652
Fax (270) 745-4211

Email: sponsored.programs@wku.edu

• Animal Care and Use
  • Contact:Dr. Phil Lienesch, Chair, Institutional Animal Care and Use Committee (IACUC), 745-6006
    Mr. Paul Mooney, Compliance Coordinator, Office of Sponsored Programs, 745-2129
  • Animal Welfare Assurance Number (PHS):A3558-01. Effective from September 17, 2004
  • Link to list of Committee Members and more information about research involving animals

 

• Human Subjects
  
  
  • Contact:Dr. Rick Grieve, Chair, Human Subjects Review Board (HSRB), 745-4417
    Dr. Steven J. Haggbloom, Interim Director, Office of Sponsored Programs, 745-4652
  • Human Subjects Assurance Number:Call the Office of Sponsored Programs
  • WKU's HSRB OHRP registration number:IRB00000953 WKU IRB#1
  • WKU's HSRB OHRP Federalwide Assurance (FWA) number:FWA00000375
  • Link to list of Committee Members and more information about research involving human subjects

 

• Conflict of Interest
  
  
  • Contact:Dr. Steven J. Haggbloom, Interim Director, Office of Sponsored Programs, 745-4652
  • Link to more information about Conflict of Interest

 

• Environmental Health and Safety
  
  
  • Contact: Environmental Health and Safety, 745-5398

 

• Radiation Safety
  
  
  • Contact:Radiation Safety Officer, Environmental Health and Safety, 745-7095

 

• Recombinant DNA Molecules & Biosafety
  
  
  • Contact:Dr. Kinchel Doerner, Chair, Institutional Biosafety Committee, 745-6000
  • Date of original IBC Registration Approval Letter from OBA - 28 April 2004

 

• Integrity in Research
  
  
  • Contact:Dr. Barbara Burch, Provost and Vice President for Academic Affairs
  • Dr. Steven J. Haggbloom, Interim Director, Office of Sponsored Programs, 745-4652