{Insert the name and address of the potential sponsor}
RE: Proposal: {insert proposal title here}
Dear :
Western Kentucky University Research Foundation is pleased to submit the above-referenced proposal.
University policy requires that all future correspondence concerning this proposal be addressed to:
This policy is meant to ensure the timely processing of future correspondence concerning this proposal. If you have further questions we will be glad to answer to them. Thank you for providing this opportunity and we appreciate your consideration of the proposal.
Sincerely,
Phillip E. Myers, Ph.D.
Director of Administration, WKURF
Director, WKU Office of Sponsored Programs
Enclosure
cc: Grant File Project Director
SAMPLE RESEARCH GRANT BUDGET -- showing cost-sharing
| Project Period: July 1 through June 30 | Sponsor | WKU | Total | |
| A. | Salaries and Wages | |||
| J. Jones, Assoc. Prof. @ 2 months summer support from Sponsor; 12.5% of $48,000 release time for academic year from WKU | $8,000 | $6,000 | $14,000 | |
| W. Smith, Research Associate @ 50% of $30,000 for 12 months | 15,000 | 15,000 | ||
| Graduate Assistants (2) @ 50%, $12,240 each for 9 months | 24,480 | 24,480 | ||
| Research Technician, 12 months @ 100% | 24,408 | 24,408 | ||
| Subtotal, Salaries | $71,888 | $6,000 | $77,888 | |
| B. | Fringe Benefits (CHECK WITH SPONSORED PROGRAMS FOR CURRENT FRINGE RATES!!) | |||
| Fringe for J. Jones @ Faculty/Professional Staff rate (27.56%) | $2,205 | $1,654 | $3,859 | |
| Fringe for W. Smith @ Faculty/Professional Staff rate (27.56%) | $4,134 | $4,134 | ||
| Grad. Assists. @ student rate (.60%)) | $147 | $147 | ||
| Technician @ at Full-time Classified Staff rate (21.61%) | $5,275 | $5,275 | ||
| Subtotal, Fringes | $11,761 | $1,654 | $13,415 | |
| C. | Travel | |||
| Airfare to ABC Meeting, New York | $350 | $350 | ||
| Lodging, National Meeting | $650 | $650 | ||
| Ground transportation | $200 | $200 | ||
| Meeting registration | $900 | $900 | ||
| Subtotal, Travel | $2,100 | $0 | $2,100 | |
| D. | Equipment | |||
| Compro Analytical Unit XC-12 & Peripheral Control Unit | $10,000 | $10,000 | ||
| E. | Supplies | |||
| Electronic components | $5,200 | $5,200 | ||
| Photographic materials | $4,800 | $4,800 | ||
| Chemicals | $4,970 | $4,970 | ||
| Subtotal, Supplies | $14,970 | $0 | $14,970 | |
| F. | Other | |||
| Graduate operating fee | $6,360 | $6,360 | ||
| Publication costs | $750 | $750 | ||
| Telephone, fax, postage | $700 | $700 | ||
| Subtotal, Other costs | $7,810 | $0 | $7,810 | |
| G. | Total Direct costs, Year One | $118,529 | $7,654 | $126,183 |
| H. | Indirect (F&A) costs @ 54% of salaries (check for new F&A rate) | $38,820 | $0 | $38,820 |
| I. | Total project costs (G + H), Year One | $157,349 | $7,654 | $165,003 |
SAMPLE BUDGET JUSTIFICATION
Salaries
The total of salaries requested is $71,888. Support is requested for two months of summer salary
for the project director, Prof. J. Jones, (July 1-31, Year X, and June 1-30, Year Y), 50% salary for
a research associate (Dr. Smith), support for two graduate students at 50% time, and one year
support for a research technician. Western Kentucky University will provide release time of one
course (or 12.5%) during academic year X-Y for Dr. Jones. All salaries are based on the current
institutional salary bases for Year X-Year Y.
Fringe benefits
The total of fringe benefits requested is $11,761. Fringe benefits are calculated at the current [*]
institutional rates of 27.56% for professional staff, 21.61% for classified staff, and 0.60% for
graduate students.
[*Note: remember that fringe rates change each year. Check the Sponsored Programs Web site for current rates.]
Travel
Support is requested for the project director to attend the National ABC Meeting in New York.
Costs are estimated at $900 for meeting registration, $350 for airfare, $650 for lodging
($130/night x five nights), $200 for ground transportation and parking ($38 for round-trip to
Nashville, $42 for seven days in long-term parking, and the remaining $120 for transportation to
the meeting site and taxis).
Equipment
Support is requested for a Compro Analytical Unit XC-12 at $8,320 and the peripheral control
unit at $1,680. Both pieces of equipment are available to the university at a 20% educational
discount from the manufacturer (see attached agreement).
Supplies and Materials
A total of $14,970 is requested for supplies and materials as follows.
Electronic components, $5200: Two XYZ processor chips @ $280 apiece, are required for the
enhanced calculation experiments described in Activity 2.3. Five connector units @ $120 apiece
and five QBIV interface boards @ $230 apiece will permit data transfer to the existing laboratory
workstations as described in Activity 3.1. Ten portable Quanta Data Kits (QD-12b's) @ $195
apiece will permit the data collection in the field, as described in Activity 4.2. Five solar
developers @ $188 apiece will permit the production of the Datachrome slides as described in
Activity 4.3.
Photographic materials, $4800: Five Datachrome DX23 cartridges @ $100 each with bi-port
attachments @ $35 each will be used with the solar developers. Data collection in Activity 4.3
will require and estimated four cartons of D25x film @ $200 per carton, six cartons of D832 film
@ $150 per carton, six packs of S13 solar developing paper @ $120 per package, and ten
assorted filters @ $30 each. An estimated 100 boxes of slide frames @ $7.00/box will be used
for the final slide production. The remaining $705 requested will be used for miscellaneous
photographic materials, such as film rollers, developing pans, plastic gloves, photo clips and
other supplies.
Chemicals, $4970: Costs of developing fluids and chemicals for Activity 4.3 are estimated at
$1280 for Phase One and $890 for the follow-up portion of the study. The remaining $2800
requested here is budgeted for the laboratory chemicals for Activity 3.1 (kryonic analysis),
Activity 3.5 (media and solutions) and Activity 4.1 (sample testing).
Other direct costs
Other direct costs of $7810 will be needed. The graduate operating fee @ $3,180 per year is
required of all students in the biotechnology program. Two students will be supported by this
project. Support is also requested for page charges of $750 (estimated at the current $125 per
page for the Photochemistry Journal) and for telephone, fax, and postage estimated at $700.
Indirect or Facilities & Administrative costs
Indirect costs totaling $38,820 are requested at the institution's (DHHS pre-determined) approved
rate of 54% [Check with OSP for the current F&A rate.] of salaries and wages.
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