Effective Date:

Recognizing the increasing demands and stresses between employees' personal lives and the workplace, alternative work arrangements may assist a unit/department in recruiting and retaining of employees and in maximizing employee potential.  In seeking to make workplace expectations and employee needs as compatible as possible, supervisors/department heads are permitted to consider and approve alternative work arrangements when requested by employees and when unit/departmental needs can accommodate such.  Supervisors/department heads are accountable for ensuring continued efficient operations.  This policy is applicable to established or long-term working arrangements as opposed to short-term, occasional modifications.

All alternative work arrangements must be authorized by the supervisor/department head and may be terminated at anytime.  Such arrangements are to be considered a privilege of employment and not a guaranteed right of employment.  Supervisors/department heads are encouraged to periodically review for effectiveness any approved alternative working arrangements.                   

Flextime

Flextime is a generic term referring to flexible work schedules during a 37.5 hour workweek which permit variable daily starting and ending times.  Flexible scheduling options include: 1) fixed starting and ending times that are agreed to for a specific period of time; 2) starting and ending times that vary daily; and 3) variations in workday length.  Both exempt and non-exempt employees are eligible for flextime arrangements.

Flexplace

A flexplace work arrangement is made when there is a mutual agreement between a supervisor and employee that some component(s) of an employee's work is performed at home or some location other than the traditional work setting.  This arrangement, which may be utilized by exempt and non-exempt employees, is most appropriate for work that has clearly defined tasks and measurable accomplishments.

Details of flexplace working arrangements must be documented in writing and follow the indicated guidelines:

A. The employee's work location and hours are to be specified.

B. Any overtime must be approved in advance by the supervisor/department head.

C. For non-exempt employees, a record of hours worked must be maintained just as if the employee were working on-site.

D. The supervisor may authorize University equipment to be used in performing work.  The employee is responsible for protecting the equipment against damage and unauthorized use.

E. The University will not be liable for any damages to the employee's property resulting from a flexplace work arrangement.

F. The University will not be responsible for operating costs, maintenance, or other incidental expenses associated with use of the employee's residence.

G. The employee is covered by workers' compensation if injured in the course of performing official duties.

H. The employee shall be responsible for the security and confidentiality of all records, documents, files, including computerized files.

Compressed Workweek

A compressed workweek refers to a workweek (37.5 hours) that is condensed into fewer than five (5) days.  This work arrangement is applicable only to non-exempt employees.

When implementing flexible working arrangements (flextime or compressed workweek), care must be taken to remain in compliance with the University's overtime and other compensation policies.