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Risk Management

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Steps to Follow When Renting a Vehicle

1. Before leaving campus make copies of the Proof of Insurance Form and the On-Site Accident Form. These should be maintained in the the vehicle for use in case of an accident.
2. Western Kentucky University should be included in the name and address section of the rental agreement.
3. Before taking possession of the vehicle or signing any rental forms that state you are taking the vehicle without damage, completely inspect the vehicle (inside and out) noting any damages.
4. Have the rental company's agent agree (on the rental forms) that damages did exist at the time you took control of the vehicle.
5. Upon returning the vehicle, again inspect the vehicle noting any damages.
6. Have the rental company's agent note that either no damages existed or that all damages present were there when you originally took possession of the vehicle.
7. If there were damages sustained while the vehicle was in your possession, you will need to complete an Accident Report Form that is located on the Risk Management web page.

If you have any questions please feel free to contact Risk Management at 745.5326.