1.Printing may be ordered from the Finance and Administration Cabinet’s Division of Printing, using Form DOA-9 Order for Printing, or Form DOA-8 Quick Copy Center Transmittal, or approved electronic versions thereof. The Division of Printing maya. fill those orders,2.Agencies of the Department for Education and the Transportation Cabinet may order printing services from their respective agency print shops.b. place those orders with the Division of Correctional Industries if it determines that Correctional Industries can address the agency requirements in terms of price, quality, and delivery, or
c. recommend that the requesting agency seek private sector services through the Division of Purchases.
3.Printing may be ordered directly from the Division of Correctional Industries, in accordance with that entity’s ordering procedures.
4.All printing not performed in-house as outlined above shall be procured by Purchase Requisition through the Kentucky Automated Purchasing System or on a DOA-32 or other approved electronic format. Requisitions for printing of all kinds and classes shall be submitted by the using agency to the Finance and Administration Cabinet, Division of Purchases for award of contract or for purchase from a current price contract. No order for printing shall be placed with any firm except through the Finance and Administration Cabinet's Division of Purchases.
5.Requisitions shall specify the number of copies to be purchased and contain complete specifications. The requisition shall address the ownership of any plates, art work, negatives, etc. Ownership shall be in the name of the ordering agency, Commonwealth of Kentucky, and return of same shall be required upon agency request.
6.The following are not included in the definition of printing and shall not be subject to this printing specific policy: the silkscreening process and imprinted specialty items like, but not limited to, mugs, pens, decals, vinyl bags, buttons, metal signs, flags, t-shirts, notebooks, placemats, match books, hats, and banners.
7.Photocopying, defined as a copy of printed or other graphic material made by a device which photographically reproduces the original, may be purchased from the private sector only by agencies with offices located outside Franklin County. Photocopying services within Franklin County, unless provided within the agency or by the agency’s designated representative, shall be ordered from the Division of Printing.