FINANCE AND ADMINISTRATION

Office of the Chief Financial Officer

1906 College Heights Boulevard #11002

Bowling Green, Kentucky 42101-1002

270.745.5859

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Vice President for Finance and Administration

Insurance

USE OF VEHICLES INSURED BY THE UNIVERSITY

In order to drive a vehicle insured by the University (owned, leased, or rented) you must be familiar with the following policy and be on the approved driver’s list.

Use of Vehicles and Approved Drivers Policy

Campus Emergency Telephone Numbers

Information Handbook

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Rental Vehicle Information

Proof of Insurance - Rental Vehicle

Western purchases insurance to cover rental vehicles. The attached form should be used whenever renting a vehicle. The rental form should contain Western Kentucky University somewhere in the name area of the form.

This insurance provides coverage in the USA and Canada. If a vehicle is rented in a foreign country, you should purchase insurance from the rental company.

The rental agency (in most cases) requires the vehicle to be rented in an individual's name, but you can have WKU on the second line. You should be able to print the attached form. If you have any trouble printing the form, please call 745.5859.

Steps to Follow When Renting a Vehicle

1. Before leaving campus make copies of the Proof of Insurance Form and the On-Site Accident Form. These should be maintained in the the vehicle for use in case of an accident.
2. Western Kentucky University should be included in the name and address section of the rental agreement.
3. Before taking possession of the vehicle or signing any rental forms that state you are taking the vehicle without damage, completely inspect the vehicle (inside and out) noting any damages.
4. Have the rental company's agent agree (on the rental forms) that damages did exist at the time you took control of the vehicle.
5. Upon returning the vehicle, again inspect the vehicle noting any damages.
6. Have the rental company's agent note that either no damages existed or that all damages present were there when you originally took possession of the vehicle.
7. If there were damages sustained while the vehicle was in your possession, you will need to complete an Accident Report Form that is located on the Risk Management web page.

NOTE: Anyone planning to rent a 15 passenger van will need to complete the Van Orientation Program given by Parking & Transportation, please call 745.2375.