Department of Facilities Management
Human Relations
Council Minutes
14 December 2006
The Human Relations Council (HRC) met on Thursday, December 14, at 10:00 a.m., in the DFM Conference Room, with Tom Riley, Director of Facilities Management conducting the meeting.
Those members present for the meeting are as follows:
Steve Croslin Sid Baker
Phil Kinser Joe Leibfried
Members absent were:
Teresa Dunning (At Large Member) Tina Sneed
Doris Hayes Jimmy Pendley Randy Gillon Dale Lamastus (At Large Member) Jessica Adamson
The sign-up sheet is attached and incorporated into the minutes.
The first item of old business brought for discussion was an update on the bat/pigeon eradication, with Director Riley reporting the issue remains unresolved and hopes the renovation project at Smith Stadium will include some element to eliminate this problem.
Discussion was held regarding problems with exterior doors at Smith Stadium, with Director Riley reporting this will be the project’s contractor responsibility for replacing doors.
Sid Baker reported door jams at the concession area at Smith Stadium are also rotting, with Director Riley requesting he check with Annie Angueira regarding this concern as she is the PM overseeing this project.
Director Riley reported there is one (1) additional Basic Computer Phase 1 training class scheduled in January, with a make-up session possible, if needed.
Discussion was held regarding Phase 2 of the Basic Computer training, with a copy of the proposed outline being distributed for the council’s review and file. A copy of same is attached and incorporated into the minutes.
The next item of old business brought for discussion was on the installation of the No Smoking signs, with Director Riley reporting this topic will be an ongoing subject, and continues to be discussed at the Master Plan Meeting. Director Riley further reported the No Smoking Policy appears to be working at Tate Page Hall.
Discussion was held regarding the Vendor-Contractor Parking Permits, with Director Riley reporting it is his understanding we now have daily parking permits in the front office.
The next item for discussion was the HRC Mission Statement and By-laws, with Director Riley reporting we need to include the Transportation Shop with the Carpentry Shop; therefore, leaving Grounds as an independent shop.
Discussion was held regarding the location sites previously requested by the HRC to be published on the three (3) bulletin boards and the DFM website, with Admin Butler reporting this has been done.
The status of the staffing requests to be presented to the Administrative Council was discussed, with Director Riley reporting the December Administrative Council was cancelled and therefore, will be addressed at the January Administrative Council.
He further reported the Afternoon Zone Technician positions will also be presented for discussion at the January Administrative Council.
At this time discussion was held regarding liability issues with our second shift maintenance staff assisting people off elevators. Director Riley reported Manager Harrison is currently reviewing the elevator contract with ABC Elevator and is preparing for the upcoming elevator bid which will go out in the near future.
Discussion of the status of the light outage at the PS1 entrance ramp was held, with Sid Baker reporting as of yesterday, they were still out. Also, discussion of the ramp light covers at Smith Stadium was held with Director Riley requesting Admin Butler have a work order prepared for Zone Tech Chester McNulty to oversee that covers are in place.
The status of the lights being out at top of Smith Stadium
was also discussed, with Director Riley reporting he will check with Manager
Harrison and report his findings at the next HRC meeting.
Director Riley reported Chandler
Property Management will be overseeing the ICC, where there is no after hours
coverage. At this time discussion was
held regarding maintenance work done on campus in the past by Chandler Property
Management, with Sid Baker and Steve Croslin reporting they witnessed
substandard work by
Discussion was then held regarding the need for a Change-Over document stipulating changes and costs associated with Service Requests to eliminate any misunderstanding.
Phil Kinser requested the status of the T-shirts for part-time personnel and upon being hired full-time the employee would surrender the T-shirt and pick up their uniforms. Director Riley reported Manager Jackson presented this topic at the last Managers’ Meeting, with it being the consensus of management that this suggestion be implemented.
In new business, discussion of Performance Evaluations was held, with Director Riley reporting we will be going to quarterly evaluations in lieu of annual evaluations. This will take effect the first of the New Year, beginning with all employees in leader positions.
Steve Croslin requested management consider in lieu of a DFM Departmental Picnic to consider taking the money used for this, as well as the annual gift cards and purchase parking permits for the Facilities Management employees, with much discussion being held. Director Riley reported he would consider this request.
Discussion was also held regarding the Safety Committee Awards, with it not being fully understood if plaques were awarded to the safety winners selected by Brandon Higgins or if the winners still received one-half day off and lunch with the Director or $10. Director Riley will check into this and report his findings at the January meeting.
Discussion was held at this time regarding certification for usage of the bucket truck, with Steve Croslin reporting Manager Harrison provided bucket truck training, but Mr. Croslin wanted to know if Manager Harrison himself was certified to conduct the training. Director Riley will look into this.
Supervisor Baker reported the training at Hartland Equipment was not what they had planned, with the individuals at Hartland Equipment not being aware they were coming for training and therefore only provided two video trainings for them.
The next HRC Meeting is scheduled
for Thursday, January 25, at 10:00 a.m., in the DFM Conference Room.
There being no further business presented for discussion, the meeting was adjourned at 11:45 a.m.
Respectfully submitted,
Pat Caudel-Butler
Administrative Assistant
Attachments (2)
