Department of Facilities Management
Human Relations Council
Minutes
22 March 2007
The Human Relations Council
(HRC) met on Thursday, March 22, 2007, at 10:00 a.m., in the DFM Conference
Room, with Tom Riley, Director of Facilities Management conducting the meeting.
Those members present for the
meeting are as follows:
Robert Elrod-Auxiliary Robin
Kennedty-Shulda-E&G BSA
Phil Kinser-Alternate Nathan Hale-Electric
Nathan Brindley-Plumbing Dan
Chaney-PDC
Danny Eakles-Paint Daniel
Jolly-HVAC
Those members absent from the
meeting were: David Blankenship @
Carpentry; Joey Taylor @ Grounds; Steve Keown @ Zone Maintenance
The first item brought before
the council in Old Business was discussion of the Phase 2 Computer Training,
with Director Riley reporting this training will be an ongoing discussion. He also reported IT sends out electronically
a monthly training schedule which is free for all WKU employees to attend. It was requested this training be posted on
all three bulletin boards.
The next item for discussion
was an update of Phase I Basic Computer Training, with Director Riley asking
Robert Elrod if the Housing personnel had computers they could utilize. Elrod reported they could utilize computers
at Gilbert Hall, Keen Hall and SW Hall.
Riley reported pay raise
information will be distributed electronically this year to all campus
employees.
It was also reported Asbestos
Training will be placed online and employees will need to know how to access
their email and TOPNET accounts, to access this training. The council requested someone from IT attend
a departmental meeting and provide a brief overview of how to access email and
TOPNET.
Riley reported if there are
any DFM employees needing computer training, to contact Pat Butler.
The next item for discussion
was on Day Parking Permits for vendors and contractors, with Riley reporting we
now have ten Day Parking Permits in our front office, if needed.
At this time, discussion was
held regarding communication between PDC and DFM being an issue, with Riley
reporting both areas are now partnering in an effort to eliminate this
problem. Process Improvement Meetings
have now been scheduled for the purpose of identifying problems and resolving
them for both areas in a timely and effective manner.
Phil Kinser reported a
recommendation was made to Angie Jackson, Fiscal Services Manager, to have a
parking spot in the dock area designated solely for vendors so they can unload
their
supplies and take them
directly to the stockroom. Riley was in
favor of this recommendation, and will discuss logistics of this recommendation
with
Riley reported credit card
expenses incurred for the month of February were at an all time high of
$100,000, with the norm being between $65,000 and $75,000. The primary purpose for establishing the
Preferred Vendor List is to utilize only certain vendors, and therefore, eliminating
emergency runs, and decreasing credit card usage.
The next item for discussion
was an update on additional DFM staffing, with Riley reporting he will attend a
meeting with Dr. Tice, John Osborne, and Brad Wheeler next week for the purpose
of discussing staffing issues. He
further reported we no longer maintain a five day work week, but have become a
seven day work week department, and are currently looking at how to cover extra
shifts.
Riley reported PM Ben Johnson
is overseeing the ESPC Contract for electrical repairs for PS1; there are no
new developments at this time.
The next item for discussion
was on the Astra Scheduling Program, with Riley reporting this program will be
utilized to assist in scheduling summer maintenance work, and summer cleaning in
classrooms. Riley reported he is
scheduled to attend a BSA Group Meeting on Monday, March 26, to discuss summer cleaning
projects.
The next item for discussion
was the Boom Truck emergency brake with Riley reporting this matter has been
assigned to the Safety Committee for resolution. Discussion was also held regarding all the
departments which use the Boom Truck, with Riley reporting the BSAs will now
utilize the truck to clean high windows, and will therefore, need proper
training.
In new business, Riley
reported the Health Risk Assessment (HRA) will be offered online this year,
with the Health Fair scheduled for April 13 from 7:30 – 11:00 a.m., at
In other business, Eakles
requested parking on Dogwood be designated for DFM staff only. Riley reported the side closest to PS1 was
designated for DFM vehicles. Discussion
was held at this time, that three parking signs designated for DFM have been
removed and anyone can park in these three spots now. Riley will look into this matter and present
for discussion at the next P&T Meeting.
Chaney reported Schneider
Hall will be finished by August as students are to arrive sometime that month. Discussion was also held regarding the
progress of Smith Stadium and the Health Services building.
Riley reported House Bill
(HB) 1 has not passed. The Legislature
is to return for a Special Session on March 27 and 28, and further reported there
is a good chance this bill will not pass.
There being no further
official business conducted, the meeting adjourned at 11:55 a.m.
Respectfully submitted,
Pat Butler
Administrative Assistant
xc: HRC Members
DFM Managers