Department of Facilities Management
Human Relations Council
Minutes
22 February 2007
The Human Relations Council
(HRC) met on Thursday, February 22, 2007, at 10:00 a.m., in the DFM Conference
Room, with Tom Riley, Director of Facilities Management conducting the meeting.
Those members present for the
meeting are as follows:
Robert Elrod-Auxiliary Robin
Kennedty-Shulda-E&G BSA
Kathy Price-Fiscal Services Nathan Hale-Electric
Nathan Brindley-Plumbing Steve
Keown-Zone Maintenance
David Blankenship-Carpentry Joey Taylor-Grounds
Dan Chaney-PDC Danny
Eakles-Paint
Daniel Jolly-HVAC
The first item brought before
the council in Old Business was discussion of the Phase 2 Computer Training,
with it being the consensus of the council to recommend this training be
coordinated. Director Riley requested
this item be placed on next month’s agenda for further discussion purposes.
Discussion of Phase 1 Basic
Computer Training for the Housing personnel was discussed, with Director Riley
reporting there are no new developments to report, but he will follow-up with
Pam West and Brian Kuster and report his findings at the March HRC
Meeting. He further requested this item
be placed on next month’s agenda for additional discussion.
Director Riley reported he
discussed the feasibility of maintaining day parking passes for vendors and
contractors in the front office of DFM with P&T Director, Jennifer Tougas;
Director Tougas advised this was agreeable with her. Further discussion was held regarding this
topic with it being noted the front office does not have any day parking passes
for vendors or contractors, to date.
Director Riley will follow-up with P&T.
The next item for discussion
in Old Business was an update on additional staffing requested by Director
Riley. Director Riley reported the first
phase of the budget has been finalized and he is not certain as to how many
positions we will get. His original request
was for twelve additional DFM staff members.
He further reported there is another budget meeting next week and he
will find out at that time how much additional money DFM will receive for
staffing needs.
Discussion on the PS1
electrical repair work was held, with Director Riley reporting he has discussed
this topic with Manager Harrison.
Council member Hale reported they have scheduled this work, as well as
several electrical jobs at Smith Stadium during Spring Break.
At this time much discussion
was held regarding the Smith Stadium Ramp lights and top level lights, as well as
problematic wiring of pole lights at Smith Stadium and other electrical
lighting needs. Director Riley reported
PDC Director Ault is attempting to receive an ESPC Contract for PS1 in an
effort to get funding for deferred maintenance, with the money received going
toward electrical repairs.
It was also reported we have
re-lamped lights at PS1 and this job should be completed in the near future, if
not already done so.
Discussion was held regarding
problems with the electronic breaker at PS2, with it being reported when breaker
has to be shut down, all memory is lost and then someone has to reset memory to
each breaker, which is work intense.
PM Angueira’s last day is
Friday, February 23, 2007.
The next item for discussion
was placement of formal process of design projects, with Director Riley
reporting he spoke with PDC Director Ault and will be developing an internal Commissioning
Team to review project construction work.
This Team will be included on the design process, up front, and each
shop will be represented on this Team.
Manager Jackson will oversee session to format internal Community
Team. Director Riley also reported the
zone technicians who are currently in the new Zone Tech Program will assist in
working with contractors.
The next item in Old Business
was discussion on the Bucket Truck parking brake malfunction, with Director
Riley reporting he discussed this with Manager Harrison, with Manager Harrison
reporting employees should insure the parking brake is pulled all the way up. Discussion was held regarding the knob on the
parking brake is jostled and comes loose and this is when the parking brake
does not function properly. After
discussion on how to best eliminate this problem, it was recommended to place a
mark on where the knob should be situated, and also to place a label, where it
would be visible to all drivers, reminding them to check the knob before moving
the vehicle insuring the brake is tight.
Director Riley also recommended the Bucket Truck be included for a
regular PM check.
The last item in Old Business
was discussing if employees at South Campus, P&T employees, WKU Farm and
the Old Mall employees have to purchase parking permits, with Director Riley
reporting he discussed this with Director Tougas and she advised these
employees do not have to purchase a parking permit.
Parking issues were
discussed, with Director Riley reporting employees can park at South Campus to
avoid purchasing a parking permit, and ride the shuttle to campus, but this
poses a problem for the BSAs who begin work at 4:00 a.m. as there is currently
no shuttle service provided at that time.
In other business, Director
Riley reported on the Central Scheduling Program, which is campus-wide,
allowing us to see what classrooms are being utilized and which ones are vacant
for cleaning purposes. We are utilizing
this program for the BSAs to clean classrooms during the summer.
Discussion was held regarding
who had access to this program, with Director Riley reporting they could access
this program through InfoView.
At this time, discussion was
held regarding why DFM employees are being evaluated differently than the rest
of the campus; this appears highly unfair to the DFM employees, with Director
Riley reporting Tony Glisson will be at the March Departmental Meeting to
discuss this issue. He further reported
DFM will be conducting quarterly evaluations in lieu of annual evaluations,
thus providing a more thorough way to evaluate an employee’s production and a
fairer means to distribute raises.
Discussion was held regarding
the status of the minimum wage increase, and how it will affect everyone, with
Director Riley reporting this issue currently remains in the hands of the
decision makers in
The last item brought for
discussion was on the paperless Leave Balance, with Director Riley reporting HR
sent a campus-wide email last week advising all Leave Balances would be done
electronically, beginning in March. He
further reported this does not apply to DFM employees.
There being no further
official business conducted, the meeting adjourned at 11:00 a.m.
Respectfully submitted,
Pat Butler
Administrative Assistant
xc: HRC Members
DFM Managers