Instructions for using the On-Line Classroom Reservation System
Academic classrooms are requested through an on-line reservation system called Astra Schedule. Please read the following information before proceeding to the on-line system. Reservation requests should be made at least 5 business days prior to the event.
Directions (Printable version with Pictures)
1. Once on Astra Schedule website choose "Request Events" to begin a reservation request.
2. You will be prompted to provide information about your meeting/event. It is important you provide all the information requested. Missing information may prevent your request from being processed in a timely manner.
3. When choosing an event type please be careful in picking because it is posted on the WKU Calendar of Events webpage.
New Customer:
If your department or organization is not listed in the "Customer" drop down menu please choose "New Customer" and add yourself to the list. Please provide your complete organization name as well as your name and contact information (mailing address, phone number and email address). Hit Continue after entering all of the requested data.
New Contact:
If your organization is listed in the "Customer" drop down menu but you are not listed as a "Contact" choose "New Contact" and add yourself to the list. Please provide your complete contact information (First Name, Last Name, Email, etc.). Hit Continue after entering all of the requested data and your name will be in the list from now on.
4. After clicking Continue choose the meeting frequency or pattern which best describes your request. Fill in the appropriate dates and times for your meeting or event.
5. After clicking submit review the meeting specifications you have created. If the information is correct click "Pick Rooms" (Please do not describe a room, because the email will not go to the person responsible for the room to ask permission to use the space.)
If your request is approved a confirmation will be emailed to you. Please remember your reservation is not final and your event location should not be publicized until you have received a confirmation from the office responsible for the room.
IF YOUR EVENT INCLUDES PUBLIC ATTENDEES, PLEASE CONTACT PARKING & TRANSPORTATION SERVICES FOR PARKING AND PERMIT REQUIREMENTS. COMPLETE THE ONLINE SERVICES REQUEST FORM FOR THE PARKING PERMITS, SHUTTLE SERVICES, PARKING RESERVATIONS AND MORE.
FOR ALL OFF CAMPUS PEOPLE PLEASE CONTACT THE
CAMPUS AND COMMUNITY EVENTS OFFICE @ 270-745-2497
Proceed to the On-Line
Reservation Astra System
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