CC:Mail -- some questions and answers

Q & A

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Q: Everytime I type the e:mail address of my friend (a professor at a university in another state) on the address line in my CC:mail a name from the mailing listing here at WKU pops up. Help?

A. You need to get out of the WKU directory. On the address line type: inetgw and then hit return or enter. Another window with an address line will appear. Type your friend’s address here and hit ok. You will be returned to your CC:mail message with the correct address in the address line.

Q: All that information about who sent the message and to whom it was sent takes up a lot of paper when I print a CC:mail message. Can I print only the message and leave the header out?

A. Both Macintosh & Windows versions of CC:mail may be printed without the headers. For either format select Print from File or hit the Print icon. Another window opens -- the Print Window. Then,

--For Macintosh: at the bottom of this window there are options listed. Select the items you wish to be printed. (You select by placing your mouse on the box next to the option and clicking.)

--For Windows: at the bottom of this window there is a box called Text Options. Click on this box and the window will be extended. On this extension, you may chose from a number of options concerning what is printed. Experiment with these print options in your CC:mail until you are printing exactly what you want to print.

Q. I read the bulletin board listings in CC:mail all the time. How do I post my own listing there?

A. Try the methods for the type computer you use.

For Windows: Prepare a new message. Click on Address. Under Directory, click on Bulletin Board. A list of the Bulletin Board folders will be displayed. Click on the one you want your listings displayed in and select ADD. Then select Done. This will return you to your usual cc:mail environment with the bulletin board listed in the address line. You continue from here as with any other email.

For Macintosh: Prepare a new message.Click on Message on the menu line and select Address. Another window will open. Select the box on the left entitled “To.” At the right, click in the circle by Bulletin Boards. In the large box below which lists the Bulletin Boards, select where you wish to post your message. Click Done. You will be returned to your CC:mail window. Continue as normal to prepare and send the message.

(Special Note: at this time, only the poster of a message may remove that message from the bulletin board. Simply select and delete as you would a CC:mail message. You can not delete a message posted by someone else!)

Q: How do I insert a part or all of a document I have previously created into a CC:mail message.

A: If you wish to copy part of a document file into a CC:mail message that you are sending, try the following.
CUT & PASTE:

Open your document that contains the text you wish to include in your CC:mail message, select the text you desire, and copy it. Open your CC:mail, prepare a new message and paste the text into the body of the new message. (Of course, this is only one way to do this. As with many computer procedures, there are other ways to do this.)
ATTACH

If you wanted the whole file, you could attach it to the CC:mail file using the Attach button. A word of caution. Make sure that the person receiving the attachment has the same format computer as you and software to read the file. Copying and pasting text into a CC: mail message is safer. The recipient should always be able to read it.

Q. I’m tired of scrolling down through all my old messages to get to the most currently received ones. Is there anything I can do?

A. Yes. Open CC:mail and open your Inbox. Notice that at the left of the word “Subject” above the line which lists messages is an arrow. You can click on the arrow to arrange your messages either most current on top or most current on bottom. Click it and see what happens to your list of messages. The arrow works for other windows in CC:mail as well.

Q: How do I create a signature file for my CC:mail messages?

A. Follow these instructions.

1. Create a new message and address it to yourself. In the subject line call it something like “Signature File.”

2. In the body of the message create your signature file (name, address, etc.).

3. Send the file to yourself.

4. When you receive it, save the message (from the message log) to a folder for future use.

5. To use the signature file, start a new message and then open the signature template file and copy the signature. Paste the signature to the new file you are working in. Instant Signature!

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