Subject: Layout Date: Wed, 24 Jul 2002 16:24:10 -0500 From: Sally Kuhlenschmidt I've attached a copy of my layout guides that I'll use from now until the conference. Empty chart is just a master to work from. Layoutgrid is the most current version of the sessions. I've customized it to my tastes and you can too. Some explanations For sorting for the on-line program each item in the program has to be identifiable by a unique day, session, room. Can't just use the day name because they don't sort well alphabetically (which you'll notice if you currently look at the program-- I haven't had time to fix that yet). So each day gets a unique alphabet A = Tuesday, the first day of something for the conference. B = Wednesday. That will change depending on whether we're on east coast or west coast schedule. I put session times down the left column. The ABCD here may not be much use-- haven't decided so left them in for now. I needed a unique number for every single thing that happens on a new time during the day (again for sorting) so I called them 01, 02, etc and started over with a new day. This number is at the bottom of each Session cell. You'll notice gaps in the numbers for lunch, etc. I highlighted the 90 minute sessions because everyone wants those. Across the top are the rooms, arranged roughly from large to small. They also get a number-- I gave each a unique number. Again for sorting. You'll see a VHS or DP in red in some columns-- that indicates a room in which equipment is needed. It will be needed by the hotel. I may note if only 1 or 2 DPs in a room all day and try to move those to another room to save money. Each cell is the unique id number for the submission (machine assigns that when submitted). what they *originally requested in terms of session type (that is helpful if they want to move). names of authors (I put as many as I can but have to drop some.)-- helpful when moving so don't double book a key author. Abbreviated title. Equipment needs in red The focus areas they checked (rarely useful) What rating they got from the reviewers in yellow. (helpful when deciding which gets a "better" spot. blue--if they have committed or not. At this point I have all but 4 committed and one of those was invited. I've called those 3, cc'd co-authors, and sent a few emails. I'll call again, perhaps. Or let the whole POD org see they haven't committed yet. At this point it is their problem, not mine. I have the database set up so you can get a report with all the above in order-- you can edit it in word, change font size to about 8, then copy and paste into the layout. No way to get it to insert directly into the layout because rooms changes, etc. Faster to just copy and paste each. And that way you learn the names, spot inconsistencies, problems. I did my first moves yesterday and today-- looked at all the requests (saved in order they were requested) and all the empty holes and did my rearranging, considering equipment/room, length. Most folk are grateful. You'll have 1 or 2 booboos of your own-- I doublebooked one person and I had another presenting back to back. So they got fixed first. Then I looked at the next requests and considered reviewer rating, how well they fit here or there, etc. I've been able to please all but one so far, who wants to fly in Friday morning and fly out late Saturday morning-- just a little unrealistic. -- Sally L. Kuhlenschmidt Director, Center for Teaching & Learning Professor, Department of Psychology Western Kentucky University, Bowling Green, KY 42101 CTL: 270/745-6508, FAX: 270/745-6145 Psy: 270/745-4417, FAX: 270/745-6934 sally.kuhlenschmidt@wku.edu